To: Dale K. Weighill, Governmental Operations Committee Chairperson
From: Rochelle Brown, Operations Director
title
RE: Approval of an agreement between Genesee County and NICE Justice, in an amount not to exceed $311, 556.00 for three (3) years; this will be paid from account 2388-296.01-801.004
recommendation
BOARD ACTION REQUESTED:
To authorize a three (3) year contract between Genesee County and NICE Justice for the purchase of a Digital Evidence Management System (DEMS). The total cost for this project will be $311,556.00 over the 3-year period and taken from account 2388-296.01-801.004
BACKGROUND:
In 2022 the Board authorized the contract between Genesee County and Karpel for a Case Management System called Prosecutor by Karpel. This system replaced the outdated ACT records management system. Karpel is a document management system and workflow management as well as a records management system. The ability to house the contents of our case files in a central digital location has greatly enhanced our timely access to our information allowing us to be more responsive to our case dockets in court, efficiently and accurately share and track discovery requirements and move cases through the system more quickly as a result. As video evidence has increase exponentially over the last two years with more local departments deploying body cameras and dash cameras, the increased use of more and more powerful cell phones and their ability to be used as evidence in criminal cases, Crime-fighting tools that produce digital output and massive amounts of evidentiary social media output we have already exceeded our ability to manage such material within the Karpel system. Today, 9 out of 19 criminal cases handled by our office has at least one piece of video evidence. As robust an environment as Karpel is for our records management it lacks in the ability to manage the digital evidence and is extremely costly to store long term within the application. Speed of access ...
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