To: Martin L. Cousineau, Finance Committee Chairperson
From: Pamela Coleman, GCCARD Director
title
RE: Approval of a purchase order to Gordon’s Food Service for the fiscal year ending 2025, in an amount not to exceed $1,255,224.20, to provide for the purchase of food and cleaning supplies for Genesee County's Nutrition Services Program and Head Start Program; the cost of this purchase order will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
The Genesee County Community Action Resource Department (GCCARD) requests authorization from this committee to obtain a Purchase Order (PO) to Gordon’s Food Service in an amount not to exceed $1,255,224.20, with a recommendation of approval by the full Genesee County Board of Commissioners at their next regularly scheduled meeting.
BACKGROUND:
GCCARD requests authorization to obtain a PO for Gordon’s Food Service for the procurement of food service products and cleaning supplies utilized by GCCARD’s Nutrition Services Program and Head Start Program. This vendor is a member of the Hospital Purchasing Services (HPS), LLC, a consortium, a membership that allows GCCARD to purchase products at reduced pricing.
DISCUSSION:
This PO is to run from October 01, 2024, through September 30, 2025, and is to be utilized by GCCARD’s Nutrition Services Program and Head Start Program.
IMPACT ON HUMAN RESOURCES:
There will be no impact on Human Services.
IMPACT ON BUDGET:
Funds for this PO are to be allocated as follows: $13,000.00 to fund #2801-698.01-763.000, $4,000.00 to fund #2801-698.06-763.000, $10,000.00 to fund #2809-698.06-763.000, $2,000.00 to fund #2727-698.01-752.000, $3,000.00 to fund #2731-697.03-801.000, $26,612.71 to fund #2731-697.14-762.000, $13,000.00 to fund #2731-697.14-765.000, $266,974.12 to fund #2731-697.15-762.000, $101,967.20 to fund #2731-697.15-765.000, $107,460.14 to fund #2731-697.16-762.000, $7,268.25 to fund #2731-697.16-765.000, $521,419.11 to fund #2733-697.15-762.000, $97,783.54 to fund #2733-697.15-765.000, $68,462.07 to fund #2736-697.28-762.000, and $12,277.06 to fund #2736-697.28-765.000. No General Fund appropriation is required for this request.
IMPACT ON FACILITIES:
There will be no impact on Facilities and Operations.
IMPACT ON TECHNOLOGY:
There will be no impact on IT.
CONFORMITY TO COUNTY PRIORITIES:
This memorandum conforms to Genesee County’s priority of Healthy, Livable, and Safe Communities as GCCARD continues to provide mobile and congregate meals to Genesee County senior citizens and breakfasts, lunches, and snacks to Head Start and Early Head Start classrooms.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Director of the Genesee County Community Action Resource Department (GCCARD) to authorize an expenditure, in the form of a Purchase Order, to Gordon Food Service in an amount not to exceed $1,255,224.20 for food service products and cleaning supplies to be utilized by GCCARD’s Nutrition Services Program and Head Start Program for a term commencing October 1, 2024, through September 30, 2025, to be allocated as follows: $13,000.00 to 2801-698.01-763.000, $4,000.00 to 2801-698.06-763.000, $10,000.00 to 2809-698.06-763.000, $2,000.00 to 2727-698.01-752.000, $3,000.00 to 2731-697.03-801.000, $26,612.71 to 2731-697.14-762.000, $13,000.00 to 2731-697.14-765.000, $266,974.12 to 2731-697.15-762.000, $101,967.20 to 2731-697.15-765.000, $107,460.14 to 2731-697.16-762.000, $7,268.25 to 2731-697.16-765.000, $521,419.11 to 2733-697.15-762.000, $97,783.54 to 2733-697.15-765.000, $68,462.07 to 2736-697.28-762.000, and $12,277.06 to 2736-697.28-765.000, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the September 11, 2024 meeting of the Finance Committee of this Board).