To: Charles Winfrey, Human Services Committee Chairperson
From: Pamela Coleman, GCCARD Director
title
RE: Approval of a request to enter into a Food Service Contract with Montrose Community School District for 2026-2027 in an amount not to exceed $58,648.52
recommendation
BOARD ACTION REQUESTED:
The Genesee County Community Action Resource Department (GCCARD) requests authorization to enter into a food service contract between Montrose Community School District and Genesee County in an amount not to exceed $58,648.52 commencing September 1, 2026, through August 31, 2027, with a recommendation of approval by the full Genesee County Board of Commissioners at their next regularly scheduled meeting.
BACKGROUND:
The cost of the contract is based on the actual number of breakfasts, lunches, snacks and adult meals ordered per day times the Child and Adult Care Food Program reimbursement (lunch $5.08 per meal, breakfast $ 2.54 per meal and snack $1.30 per meal), an amount not to exceed $58,648.52. The Montrose Community School District food contract is to provide meals to the Head Start and Early Head Start programs operated in their own school building.
DISCUSSION:
GCCARD requests authorization to enter into a food service contract in an amount not to exceed $58,648.52 to provide meals to Montrose Community Schools District Head Start and Early Head Start classrooms for the 2026-2027 school year.
IMPACT ON HUMAN RESOURCES:
No impact on Genesee County Human Resources.
IMPACT ON BUDGET:
The costs are split up according to the county fiscal year and grant year as follows: Fund# 2802-698.03-801.012 (Sept. 2026 - $2,381.64, Oct. 2026 - June 2027 - $21,434.76), Fund# 2801-698.03-801.012 (July 2027 - August 2027 - $4,763.28), Fund# 2802-698.03-801.051 (Sept. 2026 - $339.09, Oct. 2026 - June 2027 - $3,051.81), Fund# 2801-698.03-801.051 July 2027 - August 2027 - $678.18), Fund# 2802-698.05-801.012 (Sept. 2026 - $1,349.89, Oct. 2026 - June 2027 - $12,149.01), Fund# 2801-698.05-801.012 (July 2027 - August 2027 - $2,699.82), Fund# 2802-698.05-801.051 (Sept. 2026 - $480.48, Oct. 2026 - June 2027 - $4,324.32), Fund# 2801-698.05-801.051 (July 2027 - August 2027 - $961.00), Fund# 2727-698.03-801.012 (Sept. 2026 - $294.36), Fund# 2727-698.03-801.051 (Sept. 2026 - $41.91), Fund# 2727-698.03-801.012 (Oct. 2026 - August 2027 - $3,237.96), and Fund# 2727-698.03-801.051 (Oct. 2026 - August 2027 - $461.01). No General Fund dollars are being requested.
IMPACT ON FACILITIES:
This does not impact Genesee County facilities.
IMPACT ON TECHNOLOGY:
This does not impact Genesee County technology.
CONFORMITY TO COUNTY PRIORITIES:
This memorandum conforms to Genesee County’s priority of Healthy, Livable and Safe Communities by promoting public health through providing nutritious meals and snacks to children in the Head Start and Early Head Start programs in the Montrose Community School District.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Director of the Genesee County Community Action Resource Department (GCCARD) to authorize entering into the Food Service Contract between Genesee County and Montrose Community School District, whereby the school will provide breakfast, lunch, and snacks to the Head Start and Early Head Start programs operating within the school, at a total cost not to exceed $58,648.52 for the period commencing September 1, 2026, through August 31, 2027, split up according to the county fiscal year and grant year in accounts: Fund# 2802-698.03-801.012 (Sept. 2026 - $2,381.64, Oct. 2026 - June 2027 - $21,434.76), Fund# 2801-698.03-801.012 (July 2027 - August 2027 - $4,763.28), Fund# 2802-698.03-801.051 (Sept. 2026 - $339.09, Oct. 2026 - June 2027 - $3,051.81), Fund# 2801-698.03-801.051 (July 2027 - August 2027 - $678.18), Fund# 2802-698.05-801.012 (Sept. 2026 - $1,349.89, Oct. 2026 - June 2027 - $12,149.01), Fund# 2801-698.05-801.012 (July 2027 - August 2027 - $2,699.82), Fund# 2802-698.05-801.051 (Sept. 2026 - $480.48, Oct. 2026 - June 2027 - $4,324.32), Fund# 2801-698.05-801.051 (July 2027 - August 2027 - $961.00), Fund# 2727-698.03-801.012 (Sept. 2026 - $294.36), Fund# 2727-698.03-801.051 (Sept. 2026 - $41.91), Fund# 2727-698.03-801.012 (Oct. 2026 - August 2027 - $3,237.96), and Fund# 2727-698.03-801.051 (Oct. 2026 - August 2027 - $461.01), is approved (a copy of the memorandum request, contract, and supporting documents being on file with the official records of the September 16, 2026 meeting of the Human Services Committee of this Board), and the Chairperson of this Board is authorized to execute the contract on behalf of Genesee County.