To: Martin L. Cousineau, Finance Committee Chairperson
From: Pamela Coleman, GCCARD Director
title
RE: Approval of a request to increase the purchase order for Gordon’s Food Service (Purchase Order #24-02771) by $27,894.50 for a total amount not to exceed $1,254,118.70
recommendation
BOARD ACTION REQUESTED:
The Genesee County Community Action Resource Department (GCCARD) requests authorization from this committee for the addition of $27,894.50 to Purchase Order (PO) #24-02771, for a new grand total not to exceed $1,254,118.70, with a recommendation of approval by the full Genesee County Board of Commissioners at their next regularly scheduled meeting.
BACKGROUND:
GCCARD requests authorization to obtain a PO for Gordon’s Food Service for the procurement of food service products and cleaning supplies utilized by GCCARD’s Nutrition Services Program and Head Start Program at 2727 Lippincott Blvd, Flint MI 48507. This vendor is a member of the Hospital Purchasing Services (HPS), LLC, a consortium which allows GCCARD to purchase products at reduced pricing.
DISCUSSION:
This PO is to run from October 1, 2024, through September 30, 2025, and is to be utilized by GCCARD’s Nutrition Services Program.
IMPACT ON HUMAN RESOURCES:
There will be no impact on Human Resources.
IMPACT ON BUDGET:
Adequate funds are available in the FY25 budget for this increase and are to be allocated from the following: $11,268.22 from 2731-640.02-762.000 and $16,626.28 from 2731-640.02-765.000. No General Fund appropriation is being requested.
IMPACT ON FACILITIES:
There will be no impact on facilities.
IMPACT ON TECHNOLOGY:
There will be no impact on technology.
CONFORMITY TO COUNTY PRIORITIES:
This memorandum conforms to Genesee County’s priorities of Long-Term Financial Stability and Healthy, Livable and Safe Communities as we continue to produce mobile and congregate meals, determine the most appropriate use of program funds, and distribute nutritious meals to eligible Genesee County seniors and children.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Director of the Genesee County Community Action Resource Department (GCCARD) to authorize an increase of $27,894.50 to Purchase Order #24-02771, with funds being designated as follows: $11,268.22 from account 2731-640.02-762.000 and $16,626.28 from account 2731-640.02-765.000, said funds being necessary for the purchase of food and kitchen supplies utilized by Nutrition Services, for a new total not to exceed $1,254,118.70, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the December 4, 2024 meeting of the Finance Committee of this Board), and the Chief Financial Officer is directed to make any necessary budget amendments.