To: Brian K. Flewelling, Public Works Committee Chairperson
From: Patrick Linihan, Parks and Recreation Director
title
RE: Approval of a purchase order to Vermont Systems (RecTrac) for the calendar year ending 2026, in an amount not to exceed $30,674.52, to provide for annual fees associated with the Parks recreation reservation software; the cost of this purchase order will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
Genesee County Parks and Recreation staff requests the approval of an expense to Vermont Systems for annual fees associated with the Parks recreation reservation software (RecTrac), in the amount of $30,674.52, for calendar year 2026.
BACKGROUND:
Genesee County Parks and Recreation utilizes RecTrac for all reservations tasks and transactions, including campground reservations, Crossroads Village & Huckleberry Railroad reservations, pavilion rentals, all facility rentals, program reservations, POS inventory, credit card interface, and permits.
DISCUSSION:
Annual fees allow the Parks to continue using the software. This software was customized for Parks needs.
IMPACT ON HUMAN RESOURCES:
None.
IMPACT ON BUDGET:
Budgeted expenses to be paid from accounts:
2080-751.00-933.001 - $22,942.86
2080-000-00-123.000 - $7,731.66
IMPACT ON FACILITIES:
None.
IMPACT ON TECHNOLOGY:
None.
CONFORMITY TO COUNTY PRIORITIES:
Expense is an avenue to efficiently communicate our resources and services to our residents and allows the department to use data-based decision making and planning in regard to programs and cost analysis.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Parks and Recreation Director to authorize an expenditure and Purchase Order to Vermont Systems, in a total amount not to exceed $30,674.52 through calendar year 2026, for the annual fees associated with the RecTrac reservations software, with $22,942.86 being paid from account 2080-751.00-933.001 and $7,731.66 being paid from account 2080-000.00-123.000, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the February 11, 2026 meeting of the Public Works Committee of this Board).