To: Martin L. Cousineau, Finance Committee Chairperson
From: Pamela Coleman, GCCARD Director
title
RE: Approval of a request to increase a purchase order to Oliver Packaging in the amount of $17,100.00, for a total amount not to exceed $91,900.00, to provide for additional packaging supplies at Genesee County's Community Action Resource Department; the cost of this increase will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
The Genesee County Community Action Resource Department (GCCARD) requests authorization to increase Oliver Packaging Purchase Order (PO) #25-03109 by $17,100.00 for a total Not to Exceed $91,900.00, with a recommendation of approval by the full Genesee County Board of Commissioners at their next regularly scheduled meeting.
BACKGROUND:
Meals provided to Genesee County seniors are delivered in single-use trays, both paper and plastic, purchased through our rental agreement with Oliver Packaging. The machinery is provided free of charge and is proprietary to the company.
DISCUSSION:
Oliver Packaging PO #25-03109, previously approved by Resolution 2025-2323, runs from October 1, 2025, to September 30, 2026. This increase is due to a Round 1 funding increase from Valley Area Agency on Aging.
IMPACT ON HUMAN RESOURCES:
There will be no impact on Human Resources.
IMPACT ON BUDGET:
Funds for the addition of $17,100.00 are budgeted and allocated as follows: fund #2731-697.15-765.000 increased by $2,100.00 and fund #2733-697.15-765.000 increased by $15,000.00 for a total PO Not to Exceed $91,900.00. No General Fund dollars are being requested.
IMPACT ON FACILITIES:
There will be no impact on Genesee County facilities.
IMPACT ON TECHNOLOGY:
There will be no impact on technology.
CONFORMITY TO COUNTY PRIORITIES:
This memorandum conforms to Genesee County’s priority of Healthy, Livable and Safe Communities as GCCARD continues to purchase the supplies necessary to deliver nutritious meals to eligible Genesee County seniors.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Director of the Genesee County Community Action Resource Department (GCCARD) to authorize an increase in the purchase order to Oliver Packaging (#25-03109) by an additional $17,100.00 for FYE26, for a new total purchase order not to exceed $91,900.00, said increase being due to additional funding from Valley Area Agency on Aging, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the July 15, 2026 meeting of the Finance Committee of this Board).