To: Martin L. Cousineau, Finance Committee Chairperson
From: Pamela Coleman, GCCARD Director
title
RE: Authorization of a Request to Amend the Cintas Purchase Order RESO 2024-018 to add additional funds Not to Exceed $3,100.00
recommendation
BOARD ACTION REQUESTED:
The Genesee County Community Action Resource Department (GCCARD) requests authorization from this committee to amend GCCARD’s Cintas Purchase Order (RESO 2024-018), to add $3,100.00 in additional funds.
BACKGROUND:
Genesee County has utilized Cintas to provide various items that include mats and towels. The County receives discount pricing for some of the services by using a cooperative agreement through Sourcewell. The original PO for this request was approved on January 24, 2024. These are budgeted expenses in GCCARD’s approved FY-2023-2024 budget.
DISCUSSION:
$3,100.00 additional funds are needed in Funds 2827-699.53-763.000 ($300.00), 2757-697.30-752.000 ($500.00), 2759-697.30-752.000 ($800.00), 2746-695.40-752.000 ($500.00) and 2742-695.40-752.000 ($1,000.00), to cover Cintas expenses.
IMPACT ON HUMAN RESOURCES:
None
IMPACT ON BUDGET:
The following account numbers will be amended: $300.00 added to fund# 2827-699.53-763.000; $500.00 added to fund# 2757-697.30-752.000; $800.00 added to fund# 2759-697.30-752.000; $500.00 added to fund#2746-695.40-752.000 and $1,000.00 added to fund# 2742-695.40-752.000. No General Fund Dollars are being requested.
IMPACT ON FACILITIES:
The facilities will be kept safe for constituents and employees.
IMPACT ON TECHNOLOGY:
None
CONFORMITY TO COUNTY PRIORITIES:
This purchase order request conforms with Genesee County’s priority of Healthy, Livable & Safe Communities by ensuring access to needed kitchen and cleaning supplies including mats and uniforms to provide a healthy and safe facility to service the residents of Genesee County.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Genesee County Community Action Resource Department Director to authorize amending the Cintas Purchase Order authorized by RESO 2024-018, said amendment being necessary to add additional funds as follows: $300.00 to fund# 2827-699.53-763.000; $500.00 to fund# 2757-697.30-752.000; $800.00 to fund# 2759-697.30-752.000; $500.00 to fund# 2746-695.40-752.000 and $1,000.00 to fund# 2742-695.40-752.000 is approved (a copy of the memorandum request dated April 17, 2024, and supporting documents being on file with the official records of April 17, 2024 meeting of the Finance Committee of this Board).