To: Martin L. Cousineau, Finance Committee Chairperson
From: Sheriff Christopher R. Swanson
title
RE: Approval of a request to create, post, & fill one (1) Public Information Officer (PIO)/Freedom of Information Act (FOIA) Specialist at Genesee County's Sheriff Department; this request will eliminate one (1) Corrections Deputy position
recommendation
BOARD ACTION REQUESTED:
Approval of a request to create, post, and fill one PIO/FOIA Specialist.
BACKGROUND:
Genesee County Sheriff’s Office maintains records such as jail videos, dash cam videos, body camera videos, police reports, incident reports, and accident reports. These records are subject to FOIA requests. The Sheriff’s Office has seen an increase in FOIA requests. With the rise in videos and reports that need to be redacted, these job responsibilities are beyond what our current staff can maintain. In addition to assisting with FIOA needs, a PIO will aid in communicating emergencies, including weather emergencies, traffic delays, and crises involving residents of Genesee County.
DISCUSSION:
None
IMPACT ON HUMAN RESOURCES:
Create, post, and fill one PIO/FOIA Specialist position
IMPACT ON BUDGET:
This is a new position and not included in this year’s budget. The cost will be offset by eliminating one Corrections Deputy position already in the 2024-2025 FY budget. The requested cost will be billed to accounts #1010-305.00-702.000 at 66% and 2110-313.00-702.000 at 33% along with related fringes at a cost of $91,849 annually. A budget amendment is attached.
IMPACT ON FACILITIES:
None
IMPACT ON TECHNOLOGY:
Ensure the new employee has standard email, login information, and equipment to access such.
CONFORMITY TO COUNTY PRIORITIES:
This position conforms with the County Priorities by complying with the FOIA laws. Additionally, it promotes public health by ensuring that emergent information is shared as necessary to create safer communities and healthier residents.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Office of Genesee County Sheriff to create, post, and fill one new Public Information Officer (PIO)/Freedom of Information Act (FOIA) Specialist position, and to eliminate one Corrections Deputy position, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the December 4, 2024 meeting of the Finance Committee of this Board), and the Chief Financial Officer is directed to record the attached budget amendment.
BE IT FURTHER RESOLVED, that this Board directs the Director of Human Resources and Labor Relations to have the necessary personnel position number created, as necessary, for said position and to commence the hiring process so that the position may be filled as soon as practicable in accordance with County policy and any applicable collective bargaining agreement.