To: Dale K. Weighill, Governmental Operations Committee Chairperson
From: Chrystal Simpson, Chief Financial Officer
title
RE: Approval of an update to the Vehicle Operation & Driving for Work Policy
recommendation
BOARD ACTION REQUESTED:
Approval of an update to the Genesee County Driving for Work Policy
BACKGROUND:
Genesee County’s vehicle policies have not been updated in at least 10 years. With changes to state law, insurance requirements, vehicle costs, reporting procedures, and departmental use it has become necessary to update the policy. The attached draft policy combines multiple policies and procedures into one document addressing all countywide vehicle procedures.
DISCUSSION:
Risk Management requests that the Driving for Work Policy be updated to align with State of Michigan driving laws and insurance/liability exposure as it relates to driving vehicles on behalf of the county. This policy establishes procedures for the use of county owned, rented, and leased vehicles, as well as personal vehicles while on county business. The purpose of this policy is to promote the safe and proper use of county vehicles, to facilitate the safety of drivers and passengers, and to minimize potential loss and damage. Updates include defining authorized drivers, driver criteria, driver’s responsibilities, addressing personal use of county vehicles, accident reporting procedures, IRS guidelines, driving record monitoring, and formalizing the process of taking home county vehicles.
IMPACT ON HUMAN RESOURCES:
Human Resources will aid Risk Management in communication and oversite of this updated procedure.
IMPACT ON BUDGET:
N/A
IMPACT ON FACILITIES:
Facilities will work to implement necessary reporting requirements for all county-owned vehicles.
IMPACT ON TECHNOLOGY:
N/A
CONFORMITY TO COUNTY PRIORITIES:
This policy conforms to the County’s priorities of promoting safe communities and ensuring all policies are consistently followed by all county departments through accountability.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED by this Board of County Commissioners of Genesee County, Michigan, that the request by Risk Management, a division of the Department of Fiscal Services, to authorize amending and restating the Vehicle Operation & Driving for Work Policy, said amendment being necessary to align it with State of Michigan driving laws and Genesee County’s insurance & liability exposure as it relates to the use of county vehicles, is approved (a copy of the memorandum request and updated Vehicle Operation & Driving for Work Policy being on file with the official records of the October 16, 2024 meeting of the Governmental Operations committee of this Board).
BE IT FURTHER RESOLVED, that upon adoption of this Policy, the Genesee County Board of Commissioners authorizes the Department of Fiscal Services to establish procedures which may be necessary for implementation and to delegate the implementation of said procedures to the County Risk Manager, and Fiscal Services is hereby directed to distribute the updated policy to all County departments.