To: James Avery, Governmental Operations Committee
From: Domonique Clemons, Genesee County Clerk/ Register of Deeds
title
RE: Approval to attend Conference
recommendation
BOARD ACTION REQUESTED:
Committee approval and referral to the Board of Commissioners for Travel to the 2024 Joint Elections Officials Liaison Conference from Jan 10-13 Jan in Washington DC.
BACKGROUND:
The Joint Elections Officials Liaison Conference (JEOLC) is an annual event hosted by Election Center, a national organization that provides training, resources, and support to election officials Nationwide. This conference will include several important topics around preparing for the 2024 election process and updates to procedure and security steps.
DISCUSSION:
This is for 2 (Two) individuals to attend JEOLC in Washington D.C. The two individuals will include Genesee County Clerk/Register Domonique Clemons, serving in his capacity as Chief Election Administrator for the County, and Ellen Yope, serving as Genesee County Elections Supervisor.
IMPACT ON HUMAN RESOURCES:
HR will hear about the wonderful things we learned at conference and will be happy to see that staff are growing and developing new skills
IMPACT ON BUDGET:
This is a budgeted expense. Hotel rate is 661.51 total per room for 3 nights (2 rooms needed), Conference fee is $559 per person (2 people), and Flights are currently priced around $250 per person (2 round trip flights). Cost not to exceed $2941.02. Budgeted expense from account 1010-215.00-910.005
IMPACT ON FACILITIES:
Facilities will be pleased to know there are 2 staff who will be offsite causing less ware and tear on our building.
IMPACT ON TECHNOLOGY:
Staff attending will travel with their work computer in order to be able to conduct County business while offsite. If any technology issues arise while offsite, calls to the technology helpdesk may be made.
IMPACT ON INDIRECT COSTS:
Our costs are direct, No Indirect costs
CONFORMITY TO COUNTY PRIORITIES:
By attending this conference staff will gain valuable skills to ensure we have a safe and secure election which aligns with priority 1 Healthy, livable, and safe communities. By limiting the number of staff attending and keeping costs of travel low we are aligning with the priority of long-term financial stability. Attending conferences allows for staff to gain new knowledge to share with the rest of the team - Priority 3 Inclusive, collaborative culture.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
WHEREAS, Employees should be lifelong learners, and professional development and staff growth is an important part of any robust organization that is operating in the 21st Century, and
WHEREAS, the Joint Elections Officials Liaison Conference is an important training opportunity for those tasked with Election Administration to stay up to date on election standards and processes, and
WHEREAS, The Genesee County Clerk/ Register is the chief election administrator for Genesee County, and has a proven track record of innovation and leadership,
THEREFORE BE IT RESOLVED, that the Board of County Commissioners of Genesee County, Michigan, Approve and authorize the request by the County Clerk/Register for travel and overnight lodging for two (2) staff members. The staff members include (1) County Clerk/Register of Deeds; (1) Election Supervisor; to attend the 2024 Joint Election Officials Liaison Conference in Washington, D.C., January 10-13 2024, at an approximate cost of $2,941 said cost to come from account 1010-215.00-910.005 and the Chief Financial Officer is authorized to record the attached budget amendment.