To: James Avery, Governmental Operations Committee
From: Prosecutor David Leyton
title
RE: Renewal of Contract for Process Service for Child Abuse & Neglect Cases
recommendation
BOARD ACTION REQUESTED:
Authorization to Extend Contract with Great Lakes Civil Services in Family Court involving cases of child abuse and neglect.
BACKGROUND:
The Genesee County Prosecutor’s Office receives federal Title IV-E funding from the State of Michigan to represent the Department of Health and Human Services (MDHHS) in Family Court on child abuse and neglect cases. Abuse and neglect matters are civil, and it is the responsibility of the Prosecutor’s Office’s in its representation of MDHHS as Plaintiff to provide service on the parties. In 2020, the County Board authorized a three-year contract with Great Lakes Civil Services that expired on September 30, 2023. The unit rate per successful service under the recently expired contract was a flat $30. Due to increased costs over the past three years, we have negotiated an increase in the unit rate to $37 which will be billed back to our client, MDHHS, resulting in a "NO COST" 100% total reimbursement for Genesee County. We are requesting a new three-year contract for the period retroactive to October 1, 2023, through September 30, 2026 at the new unit rate of $37 per successful service with the option of two one-year extensions for fiscal years 2025 and 2026.
DISCUSSION:
A copy of the proposed contract is attached along with a letter from MDHHS indicating the 100% reimbursement of costs for service of process.
IMPACT ON HUMAN RESOURCES:
None.
IMPACT ON BUDGET:
None.
IMPACT ON FACILITIES:
None.
IMPACT ON TECHNOLOGY:
None.
CONFORMITY TO COUNTY PRIORITIES:
This contract conforms to County priorities by promoting safer communities through the protection of children who are victims of abuse and neglect. This contract also advances the County’s priority for long term financial stability through a no-cost 100% reimbursement from MDHHS for the cost of service of process in child abuse and neglect cases.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by Genesee County Prosecutor David Leyton requesting authorization to enter into a Professional Services Contract between Genesee County and Great Lakes Civil Services, Inc. (GLCS) whereby GLCS will serve legal process in abuse and neglect cases on behalf of the Prosecutor’s Office in its representation of the Michigan Department of Health and Human Services (MDHHS), for a three-year term commencing October 1, 2023, through September 30, 2026 at a cost to the County not to exceed $37.00 flat fee per successful service of process to be paid from federal Title IV-E funding from the State of Michigan as part of the Prosecutor’s representation of MDHHS in Family Court on child abuse and neglect cases, budget Account # 1010-296.01-812.000, is approved (a copy of the memorandum request and supporting documentation being on file with the official records of the November 29, 2023 meeting of the Governmental Operations Committee of this Board), and the Chairperson of this Board is authorized to execute the contract on behalf of Genesee County.