To: Brian K. Flewelling, Public Works Committee Chairperson
From: Patrick Linihan, Parks and Recreation Director
title
RE: Approval of an agreement between Genesee County and US Trackworks LLC, in an amount not to exceed $37,550.00, to replace a minimum of 300 narrow gauge crossties at Genesee County's Historic Huckleberry Railroad; the cost of this agreement will be paid from account 5080-770.03-864.005
recommendation
BOARD ACTION REQUESTED:
Genesee County Parks and Recreation staff requests the approval of a one-year extension to the contract with US Trackworks LLC, in an amount not to exceed $37,550.00, to replace a minimum of 300 narrow gauge crossties at Huckleberry Railroad.
BACKGROUND:
ITB #21-258 for Narrow Gauge Railroad Crosstie Replacement was awarded to US Trackworks LLC, per RES-2022-37. An amendment was adopted to increase the total contract amount to $37,550.00 per year, per RES-2022-179, to replace a minimum of 300 crossties per year at Huckleberry Railroad. The work is completed between March 1 and May 15 of each year.
DISCUSSION:
The extension terms of the original contract has the option to extend the contract for up to two (2) additional one-year terms. This is a request to utilize the first contract extension.
IMPACT ON HUMAN RESOURCES:
None.
IMPACT ON BUDGET:
Budgeted expenses to be paid from account 5080-770.03-864.005.
NO USE OF GENERAL FUND.
IMPACT ON FACILITIES:
None.
IMPACT ON TECHNOLOGY:
None.
CONFORMITY TO COUNTY PRIORITIES:
Approval ensures the proper maintenance and safety of equipment, staff, and visitors of Flint and Genesee County.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Parks and Recreation Director to authorize extending the contract between Genesee County and US Trackworks LLC, whereby US Trackworks LLC will replace a minimum of 300 narrow gauge crossties at the Huckleberry Railroad during the period commencing October 1, 2025, through September 30, 2026, at a total cost not to exceed $37,550.00 to be paid from account 5080-770.03-864.005, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the November 5, 2025 meeting of the Public Works Committee of this Board), and the Chairperson of this Board is authorized to execute the contract extension on behalf of Genesee County.