To: Delrico J. Loyd, Public Works Committee
From: Barry June, Parks and Recreation Director
title
RE: Parks Expense - Vehicle & Equipment Repair
recommendation
BOARD ACTION REQUESTED:
Genesee County Parks and Recreation staff requests the approval of an expense for vehicle and equipment repair parts and services, from the following vendors, for FYE 2024, in an amount not to exceed $125,000.00.
Brown & Sons; Mid-Michigan Auto Parts; Reinder Distributors; Interstate Battery; Flint New Holland; Advance Auto Parts
BACKGROUND:
Reinder is a sole source for TORO parts; Flint New Holland is a sole source for Kubota parts; the 4 remaining vendors are closest to Parks facilities and have traditionally offered the best availability and pricing for general repair parts.
DISCUSSION:
Purchases will be throughout FYE 2024 from the approved vendors. All purchases will be based on price and availability. NO USE OF GENERAL FUND.
IMPACT ON HUMAN RESOURCES:
None.
IMPACT ON BUDGET:
Budgeted expenses for FYE 2024 to be paid from account 6665-770.11-931.000. NO USE OF GENERAL FUND.
IMPACT ON FACILITIES:
None.
IMPACT ON TECHNOLOGY:
None.
IMPACT ON INDIRECT COSTS:
None.
CONFORMITY TO COUNTY PRIORITIES:
The approval to purchase necessary vehicle and equipment repair parts from the approved vendors promotes safety for both Parks employees and park users. The ability to make these purchases ensures longevity in the Parks fleet with cost savings, aligning with the Parks fleet management process. Purchasing from local vendors promotes community growth.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Parks and Recreation Director to authorize an expenditure and Purchase Order to Brown & Sons, Mid-Michigan Auto Parts, Reinder Distributors, Interstate Battery, Advance Auto Parts, and Flint New Holland, in a total amount not to exceed $125,000.00, for budgeted vehicle and equipment repair parts and services purchases as needed over the course of FYE 2024, said expenditures to be paid from account 6665-770.11-931.000, is approved (a copy of the memorandum request being on file with the official records of the October 11, 2023 meeting of the Public Works Committee of this Board).