To: Dr. Beverly Brown, Community & Economic Development Committee Chairperson
From: Derek Bradshaw, Director
title
RE: Approval of an agreement between Genesee County and ERG Environmental Services to provide for Genesee County's Household Hazardous Waste Collection Program; the cost for this agreement will be paid from account 2321-735.00-872.006
recommendation
BOARD ACTION REQUESTED:
GCMPC staff is requesting approval of the Household Hazardous Waste Collection Services Contract extension with ERG Environmental Services, and for Board Chairman Delrico J. Loyd to sign the contract extension.
BACKGROUND:
In September 2023, a Request for Proposals (RFP) was released to solicit contractors to provide household hazardous waste (HHW) and electronics collection services. Four proposals were received and evaluated through a scoring process, resulting in an awarded contract to ERG Environmental Services, effective January 25, 2024, through January 24, 2025. Due to the excellent level of service provided by ERG thus far, GCMPC is proposing to extend the contract. The original contract allows for three one-year extensions. This extension will be the second year of the four-year agreement for the period of March 12, 2025, through March 11, 2026. GCMPC is in the process of organizing Recycle Day events for 2025 where HHW and electronics will be collected. Specific details regarding the location and time of all events will be finalized with ERG and potential host locations.
DISCUSSION:
Staff is recommending approval from the Community and Economic Development Committee to create a purchase order and enter a contract extension with ERG Environmental Services to perform HHW collection services for one additional year per the contractual extension attached and for Board Chairman Delrico J. Loyd to sign the contract extension.
IMPACT ON HUMAN RESOURCES:
The contract extension is the continuation of an existing program where ERG Environmental Services will provide HHW collection services.
IMPACT ON BUDGET:
This contract is funded by the Genesee County Solid Waste Ordinance (account #2321-735.00-872.006). No general funds will be used for this project.
IMPACT ON FACILITIES:
Recycle Day events are held in partnership with local agencies via signed site agreements.
IMPACT ON TECHNOLOGY:
There will be no impact on technology.
CONFORMITY TO COUNTY PRIORITIES:
To meet Genesee County’s priority of healthy, livable, and safe communities, this contract extension will support Recycle Day events in 2025 for the collection of household hazardous waste and electronics from residents. Proper disposal of these materials is crucial for safeguarding human health, protecting the environment, complying with regulations, and promoting sustainable practices. It is an integral part of responsible waste management and contributes to the overall well-being of communities and the ecosystem.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Director of Planning to authorize amending the Household Hazardous Waste Collection Services contract between Genesee County and ERG Environmental Services, said amendment being necessary to extend the contract for one additional year commencing March 12, 2025, through March 11, 2026, is approved (a copy of the memorandum request and supporting documentation being on file with the official records of the March 5, 2025 meeting of the Community and Economic Development Committee of this Board), and the Chairperson of this Board is authorized to execute the contract amendment on behalf of Genesee County.