To: Board of County Commissioners
From: Michael Dawisha, CIO
title
RE: Approval to renew the Granicus (Legistar) software program
recommendation
BOARD ACTION REQUESTED:
Approval to renew the Granicus (Legistar) software
BACKGROUND:
Granicus, through its Legistar platform, provides a legislative management solution used by government entities to streamline the creation, tracking, and publishing of agendas, minutes, and legislative records. The software enhances transparency, improves workflow efficiency, and ensures public access to official documents. Genesee County utilizes Legistar to support the agenda management process, facilitate board meeting documentation, and maintain compliance with public meeting requirements.
DISCUSSION:
This software is billed annually, with the initial order term ending on June 30, 2028. The annual renewal of the Granicus (Legistar) software is necessary to maintain uninterrupted access to the County’s legislative management system. Continued use of the platform ensures compliance with open meeting laws and supports the efficient preparation, tracking, and publication of legislative documents. Renewal will prevent any disruption in service and allow departments to continue utilizing the system without interruption.
IMPACT ON HUMAN RESOURCES:
There is no impact on Human Resources.
IMPACT ON BUDGET:
The current subscription will end on June 30, 2025. The first-year renewal, not to exceed $26,697.47, will extend the subscription from July 1, 2025 through June 30, 2026. First year, budgeted item to be paid as follows - FY25 1010-228.01-933.001 - $6,729.23; FY26 1010-000.00-123.000 - $19,968.24; Second year renewal, not to exceed $29,367.22, will cover 7/1/2026 - 6/30/2027, renewal will be budgeted and paid from IT’s budget; Third year renewal, not to exceed $32,303.94, will cover 7/1/2027 - 6/30/2028, renewal will be budgeted and paid from IT’s budget.
IMPACT ON FACILITIES:
There is no impact on Facilities.
IMPACT ON TECHNOLOGY:
Reviewed by IT.
CONFORMITY TO COUNTY PRIORITIES:
The renew supports the County’s priority of fostering an inclusive, collaborative culture by ensuring transparent and accessible governance through continued use of the legislative management system.
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Chief Information Officer to authorize entering into a three-year renewal agreement between Genesee County and Granicus, whereby Granicus will continue to provide the legislative management solution, at a cost not to exceed $26,697.47 for the first year commencing July 1, 2025, through June 30, 2026, to be paid from accounts 1010-228.01-933.001 ($6,729.23 for FY25) and 010-000.00-123.000 ($19,968.24 for FY26); at a cost not to exceed $29,367.22 for the second year to be budgeted and paid from IT’s budget; and at a cost not to exceed $32,303.94 for the third year to be budgeted and paid from IT’s budget, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the July 16, 2025 meeting of the Public Works Committee of this Board), and the Chairperson of this Board is authorized to execute the grant agreement on behalf of Genesee County.
resolution