To: James Avery, Governmental Operations Committee
From: Ken Koleda, GIS Director
title
RE: Annual GIS Software Maintenance with ESRI
recommendation
BOARD ACTION REQUESTED:
Approval to pay invoice for 2023/24 annual GIS software maintenance
BACKGROUND:
Pooling ESRI maintenance has been an annual activity since 2004 with the creation of the GIS department.
DISCUSSION:
This is a beneficial effort to the county and the partner entities. There was an increase this year of 10%, however, it has been more than 10 years with no increase.
IMPACT ON HUMAN RESOURCES:
NA
IMPACT ON BUDGET:
In approved budget. Cost $37,730 from account number 1010-246.00-933.001. Most of the cost is pass-through and will be invoiced to individual entities that participate. Cost savings to all entities about $14k.
IMPACT ON FACILITIES:
NA
IMPACT ON TECHNOLOGY:
This is essential for software support and updates. Software updates are occurring about bi-monthly and we do use tech support multiple occasions per year.
IMPACT ON INDIRECT COSTS:
Overall lowest cost by pooling maintenance fees.
CONFORMITY TO COUNTY PRIORITIES:
This is a collaborative program across entities that allows all parties to reduce costs by pooling the maintenance fees.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of Commissioners of Genesee County, Michigan, that the request by the GIS Director to authorize an expenditure for the yearly GIS Software licensing and maintenance package and to further authorize creating a Purchase Order to ESRI Inc. in the amount of $37,730 for the term commencing November 1, 2023, through October 31, 2024, to be paid from account number 1010-246.00-933.001, is approved (a copy of the memorandum request and ESRI Quotation being on file with the official records of the October 11, 2023 meeting of the Governmental Operations Committee of this Board), and the Chairperson of this Board is authorized to execute the Quotation document on behalf of Genesee County, thereby authorizing ESRI to issue an Invoice .