To: Martin L. Cousineau, Finance Committee Chairperson
From: Pamela Coleman, GCCARD Director
title
RE: Approval of a purchase order to US Foods, in an amount not to exceed $205,500.00, for food and supplies to be utilized by GCCARD's Nutrition Services and Head Start programs for the period commencing October 1, 2026 through September 30, 2027
recommendation
BOARD ACTION REQUESTED:
The Genesee County Community Action Resource Department (GCCARD) requests authorization from this committee to approve a Purchase Order (PO) for US Foods for Fiscal Year 2027 (FY27), not to exceed $205,500.00 with a recommendation of approval by the full Genesee County Board of Commissioners at their next regularly scheduled meeting.
BACKGROUND:
GCCARD’s Head Start program and Nutrition Services programs utilize US Foods to purchase food and supplies. This vendor is a member of Omnia Partners, a consortium which allows GCCARD to purchase food and kitchen supplies at reduced pricing.
DISCUSSION:
This purchase order runs from October 1, 2026, through September 30, 2027, and is to be utilized by GCCARD’s Nutrition Services and Head Start programs to purchase food and supplies.
IMPACT ON HUMAN RESOURCES:
There is no impact on Human Resources.
IMPACT ON BUDGET:
Funds for this PO are to be allocated to the following accounts: Head Start funds 2802-698.03-763.000, 2801-698.03-763.000, 2802-698.05-763.000 and 2801-698.05-763.000 and Nutrition Fund 2736-697.25-762.000, Fund 2734-697.20-762.000, Fund 2734-697.20-765.000, Fund 2736-697.28-762.000, Fund 2736-697.28-765.000, Fund 2731-697.03-762.000, Fund 2731-697.03-765.000, Fund 2731-697.14-762.000, Fund 2731-697.14-765.000, Fund 2731-697.15-762.000, Fund 2731-697.15-765.000, Fund 2731-697.16-762.000, Fund 2731-697.16-765.000, Fund 2733-697.15-762.000, and Fund 2733-697.15-765.000. Not to exceed $205,500.00. No General Fund Dollars are being requested.
IMPACT ON FACILITIES:
There is no impact on Genesee County facilities.
IMPACT ON TECHNOLOGY:
There is no impact on Genesee County technology.
CONFORMITY TO COUNTY PRIORITIES:
This purchase order request conforms with Genesee County’s priority of Healthy, Livable and Safe Communities by ensuring access to needed food and kitchen supplies to service residents of Genesee with nutritious meals, giving needed nutrition to seniors and children.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Director of the Genesee County Community Action Resource Department (GCCARD) to authorize an expenditure, in the form of a purchase order to US Foods, in an amount not to exceed $205,500.00, to purchase food and supplies to be utilized by GCCARD’s Nutrition Services program and Head Start program for the period commencing October 1, 2026, through September 30, 2027, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the September 16, 2026 meeting of the Finance Committee of this Board).