To: Board of County Commissioners
From: Donald Stockley, Deputy CIO
title
RE: Approval of a purchase order to VMware for the fiscal year ending 2025, in an amount not to exceed $47,292.48, to provide for annual licensing for county data center infrastructure; the cost of this purchase order will be paid from account 1010-228.01-933.001
recommendation
BOARD ACTION REQUESTED:
Approval of the annual renewal purchase of VMware Licenses for County Datacenter Infrastructure.
BACKGROUND:
Genesee County utilizes VMware in its datacenters to virtualize its servers to run on a smaller hardware footprint. VMware requires annual licensing for support and security updates for their product. Virtualization of servers is the industry standard in the Information Technology field due to its flexibility, security, and resiliency all of which benefits Genesee County as a whole.
DISCUSSION:
Information Technology requests the authorization to purchase its annual licensing renewal for VMware software for FY 2025.
IMPACT ON HUMAN RESOURCES:
None
IMPACT ON BUDGET:
Total cost for the license is $47,292.48 to be paid from account 1010-228.01-933.001. This is a budgeted expense.
IMPACT ON FACILITIES:
None
IMPACT ON TECHNOLOGY:
Reviewed by IT
CONFORMITY TO COUNTY PRIORITIES:
Virtualization of servers allows the County to meet its computing needs and reduces the overall cost of maintaining datacenters. This leads to the long-term financial stability of Genesee County.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Deputy Chief Information Officer to authorize an expenditure, in the form of a purchase order, to SHI International Corp to purchase the VMware license renewal for the coverage term commencing December 14, 2024, through December 13, 2025, at a cost not to exceed $47,292.48 to be paid from account 1010-228.01-933.001, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the January 22, 2025 meeting of the Finance Committee of this Board).