To: Martin L. Cousineau, Finance Committee Chairperson
From: Michael Dawisha, CIO
title
RE: Approval of a request by Genesee County's IT department to purchase IT equipment as part of the equipment refresh program with Dell, Inc.
recommendation
BOARD ACTION REQUESTED:
Approval of a request to purchase IT equipment refresh order with Dell, Inc.
BACKGROUND:
This purchase is part of the County’s ongoing target of a 5-year IT equipment refresh program. The refresh ensures that outdated or broken computers are replaced on a regular schedule. This order includes equipment for current staff, new hires, and replacements for devices that are no longer working.
DISCUSSION:
The IT Department is requesting approval to place a large order with Dell, Inc., to continue the ongoing equipment refresh project. Replacing aging hardware is essential to reducing downtime, enhancing performance, and maintaining security standards. This purchase would include 38 docking stations, 38 laptops, and 25 desktop computers. The urgency of this request is driven by a surge in market demand caused by widespread concerns over impending tariffs and potential supply chain disruptions. Prompt action will help secure the necessary equipment at current pricing and prevent delays that could negatively impact operational continuity.
IMPACT ON HUMAN RESOURCES:
There is no impact on Human Resources.
IMPACT ON BUDGET:
The total cost of this purchase will be $64,785.00 to be paid from account 1010-228.01-978.006. This is a budgeted expense.
IMPACT ON FACILITIES:
There is no impact on facilities.
IMPACT ON TECHNOLOGY:
Reviewed by IT.
CONFORMITY TO COUNTY PRIORITIES:
Supports long-term operational stability and planning by maintaining up-to-date, standardized technology across departments.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Chief Information Officer to authorize an expenditure, in the form of a purchase order, to Dell, Inc., to purchase 38 docking stations, 38 laptop computers, and 25 desktop computers, at a cost not to exceed $64,785.00 to be paid from account 1010-228.01-978.006, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the May 7, 2025 meeting of the Finance Committee of this Board).