To: James Avery, Governmental Operations Committee
From: Barbara A. Menear, Circuit Court Administrator
title
RE: Create, establish, post and fill the position of Operations and Public Engagement Manager Circuit Court-Legal Records Division
recommendation
BOARD ACTION REQUESTED:
Create, establish, post and fill the position of Operations and Public Engagement Manager Circuit Court- Legal Records Division.
BACKGROUND:
The Circuit Court Clerk- Legal Records Division is required to maintain both open and closed court records consistent with the requirements of the Michigan Supreme Court, provide courtroom clerks when required and to engage with attorneys and members of the public at public points of filing.
The Legal Records Division is a dynamic workforce of skilled employees who are transitioning from hard copy filing standards to e-filing protocols. The manager position will work with other court staff in a multi-disciplinary team.
DISCUSSION:
The Circuit Court Legal Records Division is the custodian of court records related to civil, criminal and domestic case filings. The division has 17 employees, serving in multiple roles required for court operations. Scheduling, courtroom clerk requirements and public engagement are key components for operations. The Legal Resource Center will work closely with the Legal Records Division particularly in the area of self-represented litigants in court filings.
IMPACT ON HUMAN RESOURCES:
This position is a union position, AFSCME 916. It will add one position to the Circuit Court Legal Records Division. Human Resources will post and fill the created and established position of Operations and Public Engagement Manager.
IMPACT ON BUDGET:
The case management software used by the Circuit Court is a product of the Judicial Information Systems (JIS) Division of the Michigan Supreme Court. Effective FY2324 user fees were eliminated. The manager position can be funded with the FY2324 user fees that were budgeted but are now eliminated. The account number is 1010-280.00-702.000.
IMPACT ON FACILITIES:
None
IMPACT ON TECHNOLOGY:
None
CONFORMITY TO COUNTY PRIORITIES:
This position will help Long Term Financial Stability for the Genesee County priorities. It will ensure that all policies are consistently followed and will be assisted with data-based decision making and planning.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, that this Board of County Commissioners of Genesee County, Michigan, approves the request by the Circuit Court Administrator to authorize establishing, posting, and filling an Operations and Public Engagement Manager to be fully funded by the general fund with zero (0) County appropriation required, is approved (a copy of the memorandum request and supporting documentation being on file with the official records of the November 29, 2023 meeting of the Governmental Operations Committee of this Board).
BE IT FURTHER RESOLVED, that this Board ratifies the finding that extenuating circumstances exist supporting waiver of the hiring freeze, and the directive to the Director of Human Resources to have the necessary personnel position number created, as necessary, for said position and to commence the hiring process so that the position may be filled as soon as practicable in accordance with County policy and any applicable collective bargaining agreement.