To: Charles Winfrey, Human Services Committee Chairperson
From: Michelle Estell, RS, MSA, Health Officer
title
RE: Overnight Travel to the 2024 Epic Users Group Meeting (UGM)
recommendation
BOARD ACTION REQUESTED:
Approval and referral to the Board of Commissioners for travel to the 2024 Epic Users Group Meeting (UGM) in Verona, WI from August 18 - August 21, 2024.
BACKGROUND:
UGM is Epic’s annual conference for healthcare and health IT leaders. UGM facilitates networking and the sharing of practical informatics knowledge for Epic users in order to improve patient outcomes, patient safety, and patient care. This event features user presentations from clinicians across the United States and overseas, deep-dive breakout discussions and previews of upcoming functionality aimed at addressing issues raised by healthcare organizations. The conference agenda with a list of sessions can be found here <https://www.ugm.epic.com/program>.
DISCUSSION:
This is for our four (4) staff, to attend the 2024 Epic UGM in Verona, WI. In September 2022, GCHD began utilizing Epic as its electronic health record (EHR) system. There are relevant sessions for the attendees which are related to their job duties and the advancement of health department programs that utilize Epic. At the time of submission of this memo, the approximate cost of attendance is $2,889.90 per staff member. Total not to exceed $12,500. No additional county appropriation is needed.
IMPACT ON HUMAN RESOURCES:
There is no anticipated impact on human resources related to this request.
IMPACT ON BUDGET:
The cost of the conference will be covered by a Public Health Infrastructure Grant. These expenditures are budgeted in the current fiscal year budget under training and travel line items. 2210-602.07-910.004: Training (conference registration) - $3,700.00 2210-602.07-913.001: Travel (airfare, lodging, meals, etc.) - appx. $7,859.60
IMPACT ON FACILITIES:
There is no anticipated impact on facilities related to this request.
IMPACT ON TECHNOLOGY:
Staff attending the conference will travel with their work computer devices to be able to conduct County business while offsite. If any technology issues arise while offsite, calls to the technology helpdesk may be made.
CONFORMITY TO COUNTY PRIORITIES:
(1.) Healthy, Livable & Safe Communities: Advancing healthy communities through access to best practices and innovative solutions in healthcare IT, enabling us to enhance patient care and outcomes (2.) Long Term Financial Stability: Contributing to long-term financial stability by staying up-to-date on the latest Epic functionality and optimizing our system investment.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Health Officer to authorize travel and overnight lodging for four (4) staff members, Brad Snyder, Tonya Johnson, Mikayla Benbow, and Tera Hooker to attend the 2024 Epic Users Group Meeting (UGM) in Verona, Wisconsin, August 18 - August 21, 2024, at an approximate cost of $11,559.60 to be paid from accounts 2210-602.07-910.004 ($3,700.00) and 2210-602.07-913.001 (approximately $7,859.60) with no additional County appropriation required, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the June 5, 2024 meeting of the Human Services Committee of this Board).