To: Dale K. Weighill, Governmental Operations Committee Chairperson
From: Sheriff Christopher R. Swanson
title
RE: Approving the purchase of three Auto Clear 7555 baggage scanners for the Genesee County Jail and Circuit Court building.
recommendation
BOARD ACTION REQUESTED:
The Sheriff’s Office is requesting approval to purchase three Auto Clear 7555 baggage scanners at the cost of $120,300.00. $90,300.00 to be paid from account 1010-640.02-978.000 and the warranty cost of $30,000.00 to be paid from account 1010-000.00-123.000.
BACKGROUND:
The Auto Clear 7555 baggage scanners have been utilized in both buildings to aid in the screening of visitors. These machines allow sheriff’s office staff to review purses, bags, briefcases, and similar items to ensure no weapons or contraband enter the secured facilities.
DISCUSSION:
Auto Clear submitted a bid for the Auto Clear 7555 in response to RFP #24-370. This bid was selected for our staff's overall value, ease of use, and familiarity with these machines. These machines will be replacing others that are no longer in service and unable to be repaired
IMPACT ON HUMAN RESOURCES:
None
IMPACT ON BUDGET:
The baggage scanner in the amount of $90,300.00 will be paid from account 1010-640.02-978.000, and the warranty costs of $30,000.00 will be paid from account 1010-000.00-123.000.
IMPACT ON FACILITIES:
None
IMPACT ON TECHNOLOGY:
None
CONFORMITY TO COUNTY PRIORITIES:
This request conforms to County Priorities by promoting safe communities.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Office of Genesee County Sheriff to authorize a Purchase Order to Autoclear, LLC, to purchase three AutoClear 7555 baggage scanners for the County Jail and Circuit Court building in a total amount not to exceed $120,300.00, with $90,300.00 to be paid from account 1010-640.02-978.000 for the scanners, installation, and training and $30,000.00 to be paid from account 1010-000.00-123.000 for a five-year warranty, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the October 16, 2024 meeting of the Governmental Operations Committee of this Board), and the Chief Financial Officer is directed to record the attached budget amendment.