To: Board of County Commissioners
From: Sheriff Christopher R. Swanson
title
RE: Approval of a confirming purchase order to Motorola Solutions for Year 2 of 5 body worn camera and video manager el cloud (video as a service), in the amount of $44,040.00, for service dates March 5, 2025-March 4, 2026; this will be paid from account 1010-351.00-933.001 to be split between FY25 at $25,338.08 and FY26 at $18,701.92 (1010-000.00-123.000 pre-paid)
recommendation
BOARD ACTION REQUESTED:
Approval to enter a PO to vendor Motorola to pay invoice 1411159693 in the amount of $44,040.00 which covers Year 2 of 5 body worn camera and video manager el cloud (video as a service) for service dates covering March 5, 2025 through March 4, 2026. The PO would be paid from account 1010-351.00-933.001 to be split between FY25 at $25,338.08 and FY26 at $18,701.92 (1010-000.00-123.000 pre-paid).
BACKGROUND:
The Board previously approved these annual expenses for this Body Camera Motorola project via Reso 2023-759 ($243,930.00) in which PO 23-05346 was originally issued to the vendor. However, they invoice on an annual basis, and we do not pay the full (5 years) upfront. In that PO the vendor only invoiced Year 1 of the services, along with the cost of the cameras, etc. Since this is covering Year 2 of 5; we will have to account for and request the subsequent years 3-5 annually for the next 3 years.
DISCUSSION:
Attached you will find a budgeted amendment which will indicate an overall neutral effect on the budget due to an increasing trend in academy revenue.
IMPACT ON HUMAN RESOURCES:
None
IMPACT ON BUDGET:
$44,040.00 to be split between FY25 and FY26 to be paid from account 1010-351.00-933.001 per coordination with and approval from Fiscal. The FY25 cost covering period 3/5/2025-9/30/2025 at $25,338.08 and the FY26 cost covering period 10/1/2025-3/4/2026 at $18,701.92.
IMPACT ON FACILITIES:
None
IMPACT ON TECHNOLOGY:
This has minimal IT involvement; the only occasion is when IT would need to be called upon is issues with the County Access Points in which the Wi-Fi and Cloud service utilizes for functionality. Other than that, GCOS manages the files and evidence from the cameras when needed.
CONFORMITY TO COUNTY PRIORITIES:
This PO request aligns with the county priorities by helping to provide a safer community and creating a healthier and safer community.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Office of Genesee County Sheriff to authorize an expenditure, in the form of a purchase order to Motorola, for the annual service renewal cost of the previously purchased body cameras, body-worn camera, and video manager el cloud (Year 2 of 5) management system, for the period commencing March 5, 2025, through March 4, 2026, at a cost not to exceed $44,040.00 to be paid from account 1010-351.00-933.001, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the April 16, 2025 meeting of the Governmental Operations Committee of this Board), and the Chief Financial Officer is directed to record the attached budget amendment.