To: Martin L. Cousineau, Finance Committee Chairperson
From: Derrick Jones, Purchasing Administrator
title
RE: Requesting the authorization of the Board Chair to execute a commercial card agreement with Huntington Bank
recommendation
BOARD ACTION REQUESTED:
Requesting the authorization of the Board Chair to execute a commercial card agreement with Huntington Bank.
BACKGROUND:
The Purchasing Policy was adopted by the Board through resolution #2023-925. Article 9 of said policy outlines the County’s credit card policy. Recently the County changed financial institutions for our banking services to Huntington Bank, and the Purchasing Department would like to utilize the bank’s P-card services.
DISCUSSION:
The County has had a p-card program for many years with JP Morgan Chase. Recently, the County has experienced a lag in the delivery of monthly payments with JP Morgan Chase, which has caused some interruptions in service usage. In recent conversations with Huntington, it was discussed that their p-card program is comparable to our current program, but Huntington offers other options in remitting payment that the CFO can accept. Huntington Bank requires a resolution that names the proper authority that can execute the commercial card agreement required for the issuance of a P-card account.
IMPACT ON HUMAN RESOURCES:
N/A
IMPACT ON BUDGET:
N/A
IMPACT ON FACILITIES:
N/A
IMPACT ON TECHNOLOGY:
N/A
CONFORMITY TO COUNTY PRIORITIES:
This request is part of providing departments tools in purchasing items efficiently.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
WHEREAS, on June 12, 2024, this Board adopted a Purchasing Policy that contains policies governing the County’s credit card policy; and
WHEREAS, the credit card policy provides that card usage is only to be for the purchase of good and/or services used in the official business of Genesee County for which Genesee County has appropriated funds in its annual budget; and
WHEREAS, said policy states that the Purchasing Administrator is responsible for issuing credit cards, accounting for the cards, monitoring credit card use, retrieval of cards, and general oversight of the policy; and
WHEREAS, Genesee County recently switched its banking services to Huntington National Bank; and
WHEREAS, the Purchasing Administrator would like to utilize Huntington National Bank’s P-card/credit card services.
NOW, THEREFORE, BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Purchasing Administrator to authorize entering into a Commercial Card Account Agreement between Genesee County and Huntington National Bank, whereby Huntington National Bank will provide Genesee County with P-card/credit card services in accordance with the Purchasing Policy and credit card policy, is approved (a copy of the memorandum request and Agreement being on file with the official records of the September 3, 2025 meeting of the Finance Committee of this Board), and the Chairperson of this Board is authorized to execute the Commercial Card Account Agreement on behalf of Genesee County.