To: Charles Winfrey, Human Services Committee Chairperson
From: Pamela Coleman, GCCARD Director
title
RE: Request authorization to enter into a food service contract with Kearsley Community Schools for 2024-2025
recommendation
BOARD ACTION REQUESTED:
Genesee County Community Action Resource Department (GCCARD) requests authorization to enter into a food service contract between Kearsley Community Schools and Genesee County in the amount of $99,388.72 from September 1, 2024 through August 31, 2025 from this committee and recommendation of acceptance by the full Genesee County Board of Commissioners at their next regularly scheduled meeting.
BACKGROUND:
The cost of the contract is based on the actual number of breakfasts, lunches, snacks and adult meals ordered per day, times the Child and Adult Care Food Program reimbursement (lunch $4.73 per meal, breakfast $2.37 per meal and snack $1.21 per meal) totaling $99,388.72. The Kearsley Community Schools food contract is to provide these meals to the Head Start and Early Head Start programs operated in their own school building.
DISCUSSION:
GCCARD requests authorization to enter into a food service contract in the amount of $99,388.72 to provide meals to Genesee County Head Start and Early Head Start classrooms for the 2024-2025 school year.
IMPACT ON HUMAN RESOURCES:
No impact on Genesee County Human Resources as staff are contracted through OLHSA.
IMPACT ON BUDGET:
The costs are split up according to the county fiscal year and grant year as follows: Fund# 2801-698.03-801.012 (Sept. 2024-$4,163.31, Oct. 2024-June 2025-$37,469.79, July 2025-August 2025-$8,326.54), Fund# 2801-698.03-801.051 (Sept. 2024-$592.43, Oct. 2024-June 2025-$5,331.87, July 2025-August 2025-$1,184.86), Fund# 2809-698.05-801.012 (Sept. 2024-$2,470.84, Oct. 2024-August 2025-$27,179.24), Fund# 2809-698.05-801.051 (Sept. 2024-$527.40, Oct. 2024-August 2025-$5,801.40), Fund# 2727-698.03-801.000 (Sept. 2024-$462.59), Fund# 2727-698.03-801.002 (Sept. 2024-$65.83), Fund# 2727-698.03-801.012 (Oct. 2024-August 2025-$5,088.49), and Fund# 2727-698.03-801.051 (Oct. 2024-August 2025-$724.13). No general fund dollars will be used.
IMPACT ON FACILITIES:
This does not impact Genesee County facilities.
IMPACT ON TECHNOLOGY:
This does not impact Genesee County technology.
CONFORMITY TO COUNTY PRIORITIES:
This request conforms to the county priorities of healthy, livable and safe communities, as well as community growth by providing Head Start services to give children in Genesee County the best possible start.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Director of the Genesee County Community Action Resource Department (“GCCARD”) to authorize entering into the Food Service Contract between Genesee County and Kearsley Community Schools, whereby the school will provide breakfast, lunch, and snacks to the Head Start and Early Head Start programs operating within the school, to be charged per meal in a total amount not to exceed $99,388.72 for the period commencing September 1, 2024, through August 31, 2025, to be apportioned according to the county fiscal year and grant year as follows: Fund# 2801-698.03-801.012 (Sept. 2024-$4,163.31, Oct. 2024-June 2025-$37,469.79, July 2025-August 2025-$8,326.54), Fund# 2801-698.03-801.051 (Sept. 2024-$592.43, Oct. 2024-June 2025-$5,331.87, July 2025-August 2025-$1,184.86), Fund# 2809-698.05-801.012 (Sept. 2024-$2,470.84, Oct. 2024-August 2025-$27,179.24), Fund# 2809-698.05-801.051 (Sept. 2024-$527.40, Oct. 2024-August 2025-$5,801.40), Fund# 2727-698.03-801.000 (Sept. 2024-$462.59), Fund# 2727-698.03-801.002 (Sept. 2024-$65.83), Fund# 2727-698.03-801.012 (Oct. 2024-August 2025-$5,088.49), and Fund# 2727-698.03-801.051 (Oct. 2024-August 2025-$724.13), is approved (a copy of the memorandum request dated August 14, 2024, contract, and supporting documents being on file with the official records of the August 14, 2024 meeting of the Human Services Committee of this Board), and the Chairperson of this board is authorized to execute the contract on behalf of Genesee County.