To: Martin L. Cousineau, Finance Committee Chairperson
From: Chrystal Simpson, Chief Financial Officer
title
RE: Approval of a contract between Genesee County and Plante Moran, in an amount not to exceed $1,795,825, to provide for auditing services for fiscal years ending 2024 through 2028; the cost for this agreement will be paid from various accounts per the resolution
recommendation
BOARD ACTION REQUESTED:
Approval of audit contract with Plante Moran for fiscal years ending 2024 through 2028.
BACKGROUND:
The County is required to have several audits each year; Annual Comprehensive Financial Report, GCCARD in relation to opinion financial statements, Single Audit (for federal compliance with audits - the fee is based on 5 major programs); and the Genesee County Employees’ Retirement System (financial statements, schedule of net position by employer, and Census data).
A request for proposals (RFP 24-368) was released and closed on April 23, 2024. The County received two proposals.
Four individuals participated on the evaluation committee and evaluated each firm for qualifications, previous experience of proposer to conduct similar audits, and reference responses.
This is the summary of the evaluations:
DISCUSSION:
Fiscal Services is recommending approval from the Finance Committee to enter a contract with Plante Moran to perform audit services for fiscal years ending 2024 through 2028.
IMPACT ON HUMAN RESOURCES:
N/A
IMPACT ON BUDGET:
The amounts will be budgeted and paid from the following accounts:
1010-202.00-955.048 for the ACFR audit, grant funds for the single audit once the major programs are determined each year, account 2829-699.00-801.002 for the GCCARD statements, and from account 7311-255.06-801.044 for the Genesee County Employees’ Retirement System audit
IMPACT ON FACILITIES:
N/A
IMPACT ON TECHNOLOGY:
N/A
CONFORMITY TO COUNTY PRIORITIES:
Ensuring that our audits can be completed and filed on time by a qualified audit firm aligns with our Long-Term Financial Stability priority.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Chief Financial Officer to authorize entering into an audit services contract between Genesee County and Plante Moran for the fiscal years ending 2024 through 2028, said contract being funded by account 1010-202.00-955.048 for the ACFR audit, grant funds for the single audit once the major programs are determined each year, account 2829-699.00-801.002 for the GCCARD statements, and from account 7311-255.06-801.044 for the Genesee County Employees’ Retirement System audit, is approved ( a copy of the memorandum request dated May 22, 2024, draft contract, and supporting documentation being on file with the official records of the June 5, 2024 meeting of the Finance Committee of this Board), Corporation Counsel is directed to amend the contract as needed based on this Board’s direction, and the Chairperson of this Board is authorized to execute the contract on behalf of Genesee County.