To: Brian K. Flewelling, Public Works Committee Chairperson
From: Michael Dawisha, CIO
title
RE: Approval of an agreement between Genesee County and SHI International Corporation, in an amount not to exceed $22,050.00, to provide for a subscription to Canto Software, a digital asset management software; the cost of this agreement will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
Approval to renew the Canto Software subscription via SHI International Corporation; not to exceed $22,050.00
BACKGROUND:
The Canto software has been an essential tool for managing digital assets since its adoption. It serves as a centralized repository for photos, videos, documents, and other creative files, allowing staff to store, organized, and access materials quickly and securely. The system’s tagging, search, and version control features have improved efficiency, reduced duplicated efforts, and ensured that approved, up-to-date materials are used in projects.
DISCUSSION:
Renewing the Canto software will ensure our team continues to benefit from a centralized, secure, and efficient digital asset management system. Canto has streamlined the way we store, organize, and retrieve images, videos, and other media, reducing search times and eliminating duplication of work. The platform also supports version control and easy sharing, helping us maintain brand consistency and collaborating more effectively across departments. Discontinuing the service could result in workflow disruptions, longer project turnaround times, and increased risk of file mismanagement. Continued use of Canto aligns with our commitment to operational efficiency and supports the department’s ability to meet deadlines and deliver high-quality work.
IMPACT ON HUMAN RESOURCES:
There is no impact on Human Resources.
IMPACT ON BUDGET:
This is a budgeted expense, purchased under buying group of Michigan Master Computing Program Contract (Software only), Contract #071B6600113 through SHI International Corporation not to exceed $22,050.00; to be paid out of the following accounts: 1010-228.01-933.001 - $4,277.46 and pre-paid account 1010-000.00-123.000 - $17,772.54 with the coverage starting on July 22, 2026 for one year.
IMPACT ON FACILITIES:
There is no impact on Facilities.
IMPACT ON TECHNOLOGY:
Reviewed by IT.
CONFORMITY TO COUNTY PRIORITIES:
Renewing the Canto subscription supports Long-Term Financial Stability by maintaining an existing operational platform and avoiding additional costs tied to service disruption, migration, or replacement.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Chief Information Officer to authorize the renewal of the Canto software via SHI International Corporation, through the Michigan Master Computing Program Contract (Software only), Contract #071B6600113, at a total cost not to exceed $22,050.00 to be paid from accounts 1010-228.01-933.001 ($4,277.46) and 1010-000.00-123.000 ($17,772.54), is approved (a copy of the memorandum request and supporting documents being on file with the official records of the May 6, 2026 meeting of the Public Works Committee of this Board).