To: Brian K. Flewelling, Public Works Committee Chairperson
From: Raymond Zanke, Director of Facilities and Operations
title
RE: Approval of an agreement between Genesee County and Du-all Cleaning Inc., in an amount not to exceed $1,513,646.34, to provide for janitorial services at various county-owned buildings; the cost of this three-year agreement will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
The approval of the contract for services with Du-all Cleaning Inc., accepting their bid response to RFP 24-411 Janitorial Services awarded to Du-All Cleaning Inc.
BACKGROUND:
The vendor was chosen by a team of County employees from The Courts, Health Department along with Facilities staff. The team reviewed each company’s proposal and scored them. All scores were compiled and Du-All was the clear choice. All vendors were given the opportunity to provide a bid per location and Du-All still provided the best cost for the county.
DISCUSSION:
The purpose of this contract is to provide cleaning service to our facilities. This will provide a clean environment for our customers and our employees. This will help ensure that proper cleaning is happening at all of our facilities from office spaces, restrooms, office space, courtrooms, breakrooms and common areas of all facilities.
By having this Janitorial contact in place, we can provide a clean and safe work environment for everyone who visit our facilities. Proper cleaning will help reduce the spread of germs. Having a contract with one vendor will help ensure our costs stay consistent for the duration of the contract.
IMPACT ON HUMAN RESOURCES:
None.
IMPACT ON BUDGET:
The funding for this request for FYE25 contract will come from the following accounts:
1010-265.00-802.000- Janitorial Services/Admin/Courthouse/ETC. $196,071.15
1010-267.00.802.000- Janitorial Services McCree Building $107,481.08
1010-309.00-802.000- Janitorial Services Jail $15,540.31
2130-430.00-802.000- Janitorial Services Animal Control $2,671.98
2210-614.00-802.000- Janitorial Services for Burton Health Clinic $3,655.32
2920-356.00-801.028- Janitorial Services for GCJJC $10,093.31
2827-699.54-801.004- Janitorial Services for GCCARD $2,286.31
The cost for FYE 2026 and 2027 will be $587,923.44 a year, breakdown is attached.
A budget amendment is attached.
IMPACT ON FACILITIES:
Facilities will be the contract administrator.
IMPACT ON TECHNOLOGY:
None.
CONFORMITY TO COUNTY PRIORITIES:
This will help facilities to provide a healthy, livable, & safe community by making sure we are able to keep our facilities running efficiently, providing safe working areas for employees and the public. This will also help with the long-term financial stability priority by ensuring our costs stay consistent for the duration of the contract.
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Facilities and Operations Director to authorize entering into an agreement between Genesee County and Du-All Cleaning Inc., whereby the contractor will provide janitorial services for all County buildings, for an initial term commencing April 7, 2025, through September 30, 2025, at a cost not to exceed $337,779.46 to be paid from the following accounts:
1010-265.00-802.000- Janitorial Services/Admin/Courthouse/ETC. $196,071.15
1010-267.00.802.000- Janitorial Services McCree Building $107,481.08
1010-309.00-802.000- Janitorial Services Jail $15,540.31
2130-430.00-802.000- Janitorial Services Animal Control $2,671.98
2210-614.00-802.000- Janitorial Services for Burton Health Clinic $3,655.32
2920-356.00-801.028- Janitorial Services for GCJJC $10,093.31
2827-699.54-801.004- Janitorial Services for GCCARD $2,286.31
and for two successive one-year terms commencing at the start of fiscal year 2025-2026 through fiscal year 2026-2027, at a cost not to exceed $587,923.44 for each year to be paid from the accounts listed in the attachment to the memorandum request, is approved (a copy of the memorandum request, contract, and supporting documents being on file with the official records of the March 5, 2025 meeting of the Public Works Committee of this Board), the Chairperson of this Board is authorized to execute the agreement on behalf of Genesee County, and the Chief Financial Officer is directed to record the attached budget amendment.