To: Martin L. Cousineau, Finance Committee Chairperson
From: Jeff Wright, Drain Commissioner
title
RE: Purchase Material for Drain Repairs
recommendation
BOARD ACTION REQUESTED:
The Drain Commissioners Office-SWM ask the Board to approve the purchase of materials for use in maintenance repairs by our crew to be paid from account Supplies 6390-443.00-763.000 and do a budget amendment upon approval moving $100,000 from vehicles 6390-443.00-981.000 to supplies 6390-443.00-763.000.
BACKGROUND:
For our crew to perform repairs and maintenance of the Storm Drains, it is necessary for us to keep materials on hand. This order for materials is larger than normal for several reasons. First the cost of pipe has more than doubled in recent years, and we did not order much last year due to supply issues driving the price higher. The price has come down, but suppliers have indicated that it will be going up for the new year so we want to lock in the lower prices. Also, there are several maintenance projects we are planning to do this year requiring replacement of failing pipe and that is included in this order.
DISCUSSION:
Of the attached three quotes, ETNA was the lowest at $121,844.10. To fund the PO, we are asking for a budget amendment of $100,000 that with our current budget will cover this purchase and any other supply needs for the rest of the Fiscal year. Fund 6390 is funded through special assessments not the General fund. If approved, said approval will serve as authorization to enter the purchase order on behalf of Genesee County.
IMPACT ON HUMAN RESOURCES:
None
IMPACT ON BUDGET:
A line-item transfer is needed for this purchase. No increase in budget is requested.
IMPACT ON FACILITIES:
None
IMPACT ON TECHNOLOGY:
None
CONFORMITY TO COUNTY PRIORITIES:
These materials will help with long term financial stability. By replacing sections of pipe instead of going back year after year making small repairs it provides a better result- as the new pipe will be functional for 50 to 100 years and should not need more maintenance. Over the long term, it will cost less to the Drainage districts because there will not be a need for regular future maintenance on the new pipe. Also, the benefit to the property owners adjacent to the new pipe with fewer plugs, washouts and disruptions on their parcels due to the new pipe. This leads to a healthier, livable and safe community.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Drain Commissioner to authorize a purchase order expenditure in an amount not to exceed $121,844.10 to purchase materials to be used for maintenance and repairs of storm drains, to be paid from account 6390-443.00-763.000 (supplies), and to authorize a budget amendment line-item transfer of $100,000.00 from account 6390-443.00-981.000 (vehicles) to account 6390-443.00-763.000 (supplies) in order to fund the purchase order, is approved (a copy of the memorandum request and supporting documentation being on file with the official records of the February 7, 2024 meeting of the Finance Committee of this Board.
BE IT FURTHER RESOLVED, that the Chief Financial Officer is directed to approve the purchase of $121,844.10 from account 6390-443.00-763.000 (supplies) and to assist, as necessary, to effectuate the purchase and budget amendment.