To: Martin L. Cousineau, Finance Committee Chairperson
From: Pamela Coleman, GCCARD Director
title
RE: Approval of a purchase order to Oliver Packaging for the fiscal year ending 2025, in an amount not to exceed $75,000.00, to provide for the purchase of food packaging supplies for Genesee County's Nutrition Services Program and Head Start Program; the cost of this purchase order will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
The Genesee County Community Action Resource Department (GCCARD) requests authorization from this committee to approve a purchase order for Oliver Packaging Not to Exceed $75,000.00 for Fiscal Year (FY) 2024-25, with a recommendation of approval by the full Genesee County Board of Commissioners at their next regularly scheduled meeting.
BACKGROUND:
Meals provided to Genesee County seniors & school-age children are delivered in single-use trays, both paper and plastic. There are no other packaging trays available to GCCARD that can accommodate the automated packing system. Oliver Packaging is the only provider of the machine, film, and packaging trays utilized by GCCARD.
DISCUSSION:
This purchase order runs from October 1, 2024, to September 30, 2025, and is to be utilized by GCCARD’s Nutrition Services program which provides healthy meals to Genese County seniors and school-age children.
IMPACT ON HUMAN RESOURCES:
No impact on Human Resources.
IMPACT ON BUDGET:
Funds for this purchase order will be available in the following funds: Fund 2731-697.14-765.000 $3,000.00; Fund 2731-697.15-765.000 $25,000.00; Fund 2731-697.16-765.000 $3,000.00; Fund 2733-697.15-765.000 $41,500.00 and Fund 2736-697.28-765.000 $2,500.00. No General Fund dollars are being requested.
IMPACT ON FACILITIES:
No impact on Genesee County facilities.
IMPACT ON TECHNOLOGY:
No impact on Genesee County technology.
CONFORMITY TO COUNTY PRIORITIES:
This purchase order request conforms with Genesee County’s priority of Healthy, Livable & Safe Communities by ensuring access to needed supplies to service seniors and school-age children of Genesee County with healthy meals.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Director of the Genesee County Community Action Resource Department (GCCARD) to authorize an expenditure, in the form of a Purchase Order to Oliver Packaging for Fiscal Year 2024-25, in an amount not to exceed $75,000.00 to be paid from Fund 2731-697.14-765.000 for $3,000.00; Fund 2731-697.15-765.000 for $25,000.00; Fund 2731-697.16-765.000 for $3,000.00; Fund 2733-697.15-765.000 for $41,500.00, and Fund 2736-697.28-765.000 for $2,500.00, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the September 11, 2024 meeting of the Finance Committee of this Board).