To: Martin L. Cousineau, Finance Committee Chairperson
From: Pamela B. Hackert, MD, JD, MPH
title
RE: Create, post and fill one Secretary position
recommendation
BOARD ACTION REQUESTED:
Approval to create, post and fill one Secretary position.
BACKGROUND:
Children’s Special Health Care Services is a case management program servicing over 2000 patients with chronic disease. The program currently has 5 PHN case managers and one program Secretary for the 2000 plus clients. This change is part of a phased re-organization of the Health Department to improve operations.
DISCUSSION:
The CSHCS program has had additional disease diagnosis added along with the age extension for some diagnosis. These changes have put an increased burden on the CSHCS staff. The secretary will help to ensure patients who are applying to be in CSHCS are contacted and information sent to them on a timely basis, assist in requesting and sending pertinent medical information to the state for review, process patient mileage, lodging, reimbursements, request and add additional provider specialist to clients approved doctor to the state, send in applications for CSHCS program, send patient’s important information from the state regarding their benefits, and send out welcome packets to new enrollees. The secretary will also monitor and manage the document management portal for incoming messages, approvals, denials, and other correspondence from the state.
IMPACT ON HUMAN RESOURCES:
To perform any necessary steps to create, post and fill position.
IMPACT ON BUDGET:
This will be paid out of account 2210-622.00-702.000 and related fringe accounts for FY 23/24. New employee will not start prior to October 1, 2023.
IMPACT ON FACILITIES:
None.
IMPACT ON TECHNOLOGY:
Necessary steps required when on-boarding a new employee.
IMPACT ON INDIRECT COSTS:
None.
IMPACT ON OTHER COUNTY DEPARTMENTS OR OUTSIDE AGENCIES:
None.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Medical Health Officer to authorize creating, posting, and filling one (1) Secretary position to be funded from account 2210-622.00-702.000 and related fringe benefit accounts for FY 23/24, said position to be funded starting October 1, 2023, is approved (a copy of the memorandum request and supporting documents being on file with the September 6, 2023 meeting of the Finance Committee of this Board).
BE IT FURTHER RESOLVED, that this Board finds that extenuating circumstances exist supporting waiver of the hiring freeze, and directs the Director of Human Resources to have the necessary personnel position number created, as necessary, for said position and to commence the hiring process so that the position may be filled as soon as practicable in accordance with County policy and any applicable collective bargaining agreement.