To: Delrico J. Loyd, Governmental Operations Committee Chairperson
From: Sam Olson, Juvenile and Probate Court Administrator
title
RE: Approval of an agreement between Genesee County and Variety Food Services, in an amount not to exceed $375,544.00, to provide food services at Genesee County's Juvenile Justice Center; the term of this agreement is July 1, 2026 through June 30, 2027; the cost of this agreement will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
The Court is respectfully requesting approval of a contract extension between Genesee County and Variety Food Services in the amount of $374,544 to provide food services at the Genesee County Juvenile Justice Center secure detention and day treatment programs; the contract amount will be paid from 2920-356.00-801.012 ($342,720) and 2920-663.07-801.001 ($31,824). These services are part of the Child Care Fund annual plan and budget.
BACKGROUND:
RFP #24-336 was released on April 4, 2024, for food management services at the Juvenile Justice Center. Variety Foods was the only responsive bidder. The original contract is for an initial term commencing July 1, 2024 through June 30, 2025. The contract allows for up to four (4) additional one-year terms. The Michigan Department of Education, Office of Nutrition Services has reviewed and approved this contract. This is required for the Justice Center to submit for reimbursement through the Federal School Nutrition Program. The present request is for a one-year extension to the contract, for July 1, 2026 through June 30, 2027.
DISCUSSION:
The Genesee County Juvenile Justice Center (JJC) provides daily meals for youth in both the secure and non-secure programs. The Michigan Department of Education (MDE) classifies JJC as a Residential Child Caring Institution (RCCI), and we participate in the National School Lunch Program (NSLP) and the Afterschool Snack Program through MDE. These programs allow JJC to receive reimbursement for breakfast, lunch, and snack services. Because we participate in the NSLP, GCJJC is considered a School Food Authority (SFA) in Michigan. The Court currently contracts with Variety Food Services, Inc., a recognized Food Service Management Company (FSMC), to oversee its meal service and kitchen operations at the JJC. At the federal level, the U.S. Department of Agriculture (USDA) Food and Nutrition Service (FNS) sets the procurement and operational requirements that govern FSMC contracts. At the state level, the MDE Child Nutrition Program Procurement Team provides oversight, technical assistance, and guidance to ensure our procurement and contract processes meet both federal NSLP standards and Michigan requirements. This includes reviewing competitive bids, contract language, and ensuring that JJC staff maintain the oversight responsibilities required under federal law.
IMPACT ON HUMAN RESOURCES:
None.
IMPACT ON BUDGET:
The cost of the contract extension between Genesee County and Variety Food Services is $374,544 to provide food services for the Juvenile Justice Center secure detention and day treatment programs, which incorporates a flat percentage rate increase of 2% for the renewal, as contemplated in Exhibit A, Paragraph A.2. of the underlying contract. The services are part of the Child Care Fund annual plan and budget.
IMPACT ON FACILITIES:
None. The services shall be provided at the Juvenile Justice Center.
IMPACT ON TECHNOLOGY:
None.
CONFORMITY TO COUNTY PRIORITIES:
The County has identified maintaining the Courts as one of its major responsibilities and the Court works closely with the Board of Commissioners to develop an operational budget that allows the Court to administer justice efficiently and effectively. Part of the operational budget of the Court is providing juvenile justice services for the youth of Genesee County, in furtherance of the Child Care Fund annual plan and budget.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Juvenile and Probate Court Administrator to authorize extending the contract between Genesee County and Variety Food Services, for the extension period commencing July 1, 2026, through June 30, 2027, at a total cost not to exceed $374,544 to be paid from accounts 2920-356.00-801.012 ($342,720) and 2920-663.07-801.001 ($31,824), to provide food services for the Genesee County Juvenile Justice Center secure detention and day treatment programs, is approved (a copy of the memorandum request and supporting documentation being on file with the official records of the June 10, 2026 meeting of the Governmental Operations Committee of this Board), and the Chairperson of this Board is authorized to execute the contract extension on behalf of Genese County.