To: Martin L. Cousineau, Finance Committee Chairperson
From: Pamela Coleman, GCCARD Director
title
RE: Approval of a purchase order to Hospital Purchasing Services (HPS), LLC in an amount not to exceed $58,856.48
recommendation
BOARD ACTION REQUESTED:
The Genesee County Community Action Resource Department (GCCARD) requests authorization from this committee to issue a purchase order (PO) to HPS, LLC. for the purpose of ordering additional equipment in an amount not to exceed $58,856.48 for the fiscal year ending 2025, with a recommendation of approval by the full Genesee County Board of Commissioners at their next regularly scheduled meeting.
BACKGROUND:
GCCARD’s Nutrition Services Program requests authorization to issue a purchase order to HPS, for the procurement of equipment to be utilized by GCCARD’s Nutrition Services department at 2727 Lippincott Blvd., Flint, MI 48507. HPS is a cooperative that ensures the best negotiated pricing to members.
DISCUSSION:
The requested increase will be used to purchase the following items to be utilized by GCCARD’s Nutrition Services Program: Garbage disposal for $5,830.36, Stacked Convection Ovens (3) for $39,214.19, 4-burner Range for $4,736.07, Electric Food Cutter for $2,765.38 and Milk Coolers (2) for $6,310.48. Total equipment purchase will be $58,856.48.
IMPACT ON HUMAN RESOURCES:
There will be no impact on Human Resources.
IMPACT ON BUDGET:
Adequate funds are available in the FY25 budget for this purchase and is to be paid from 2731-640.02-978.000. No General Fund appropriation is being requested.
IMPACT ON FACILITIES:
Genesee County Facilities and Operations has agreed to install the new equipment purchased through this PO, creating an opportunity for supervised training for Facilities and Operations staff on the installation and maintenance of walk-in freezers.
IMPACT ON TECHNOLOGY:
There will be no impact on technology.
CONFORMITY TO COUNTY PRIORITIES:
This memorandum conforms to Genesee County’s priorities of Long-Term Financial Stability and Healthy, Livable and Safe Communities as we continue to produce mobile and congregate meals, determine the most appropriate use of program funds, and distribute nutritious meals to eligible Genesee County seniors and children.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Director of the Genesee County Community Action Resource Department (GCCARD) to authorize an expenditure, in the form of a Purchase Order, to Hospital Purchasing Services, LLC (HPS) for the purchase of one garbage disposal, three stacked convection ovens, one 4-burner range, one electric food cutter, and two milk coolers to be utilized by GCCARD’s Nutrition Services Department, in an amount not to exceed $58,856.48 for the fiscal year 2024-2025 to be paid from account 2731-640.02-978.000, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the December 4, 2024 meeting of the Finance Committee of this Board).