To: Martin L. Cousineau, Finance Committee Chairperson
From: Chrystal Simpson, Chief Financial Officer
title
RE: Approval of a purchase order to BS&A for the fiscal year ending 2026, in an amount not to exceed $58,993.00, to provide for the annual software maintenance charge; the cost for this purchase order will be paid from accounts 1010-172.00-933.001 ($9,832.17) and 1010-000.00-123.000 ($49,160.83)
recommendation
BOARD ACTION REQUESTED:
Approval of annual purchase order with BS&A for General Ledger/Budgeting, Accounts Payable, Purchase Order, Fixed Assets, Miscellaneous Receivables, and Online Financial systems for the period of 8/1/26-8/1/27.
BACKGROUND:
Genesee County has BS&A as our financial system and we receive an annual bill for payment. This system was selected in 2019 due to the ability to have one vendor across the County for fiscal services, equalization, and Treasurer to streamline financial operations, and enhance efficiencies by integrating a “one” solution systems for ease of operations in Genesee County.
DISCUSSION:
We are required to annually approve the payment to BS&A to utilize the various modules.
IMPACT ON HUMAN RESOURCES:
None.
IMPACT ON BUDGET:
This cost is included in the budget and will be paid from accounts 1010-172.00-933.001 ($9,832.17) and 1010-000.00-123.000 ($49,160.83).
IMPACT ON FACILITIES:
None.
IMPACT ON TECHNOLOGY:
None.
CONFORMITY TO COUNTY PRIORITIES:
The ability to utilize a “one” solution system across the county allows for efficiency and cost effectiveness which aligns with the County’s long-term financial stability priority.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Chief Financial Officer to authorize an expenditure, in the form of a purchase order to BS&A Software, in an amount not to exceed $58,993.00, to purchase annual software maintenance, said expenditure to be paid from accounts 1010-172.00-933.001 ($9,832.17) and 1010-000.00-123.000 ($49,160.83), is approved (a copy of the memorandum request and supporting documents being on file with the official records of the June 10, 2026 meeting of the Finance Committee of this Board).