To: Dale K. Weighill, Governmental Operations Committee Chairperson
From: Sam Olson, Juvenile and Probate Court Administrator
title
RE: Approval of the FY 2025-2026 contract extension between Genesee County and Variety Food Services in the amount of $367,200.00 to provide food services for the Genesee County Juvenile Justice Center secure detention, residential treatment, and day treatment programs; the amount will be paid from the listed accounts
recommendation
BOARD ACTION REQUESTED:
Approval of a contract extension between Genesee County and Variety Food Services in the amount of $367,200 to provide food services for the Genesee County Juvenile Justice Center secure detention, residential treatment, and day treatment programs; the contract amount will be paid from accounts 2920-356.00-801.012 ($336,600) and 2920-663.07-801.001 ($30,600). The services are a part of the childcare fund annual plan and budget.
BACKGROUND:
RFP #24-366 was released on April 4, 2024, for food management services at the Genesee County Juvenile Justice Center. Variety Foods was the only responsive bidder. The original contract is for an initial term commencing on July 1, 2024, effective through June 30, 2025. The contract allows for up to four (4) additional one-year terms. The Michigan Department of Education, Office of Nutrition Services has reviewed and approved this contract. This is required for the GCJJC to submit for reimbursement through the Federal School Nutrition Program. The present request is for a one-year extension to the contract, for July 1, 2025 through June 30, 2026.
DISCUSSION:
Variety Food Services provides three meals and two snacks per day, year-round for youth that are court ordered into either the secure detention program, the residential treatment program, or the day treatment program at the Genesee County Juvenile Justice Center.
IMPACT ON HUMAN RESOURCES:
None.
IMPACT ON BUDGET:
The cost of the contract extension between Genesee County and Variety Food Services is $367,200 to provide food services for the Genesee County Juvenile Justice Center secure detention, residential treatment, and day treatment programs, which incorporates a flat percentage rate increase of 2% for the renewal, as contemplated in Exhibit A, Paragraph A.2. of the underlying contract. The services are a part of the childcare fund annual plan and budget.
IMPACT ON FACILITIES:
None.
IMPACT ON TECHNOLOGY:
None.
CONFORMITY TO COUNTY PRIORITIES:
The County has identified maintaining the Courts as one of its major responsibilities and the Court works closely with the Board of Commissioners to develop an operational budget that allows the Court to administer justice efficiently and effectively. Part of the operational budget of the Court is providing juvenile justice services for the youth of Genesee County.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Juvenile and Probate Court Administrator to authorize amending the contract between Genesee County and Variety Food Services, said amendment being necessary to extend the contract period for one year commencing July 1, 2025, through June 30, 2026, at a total cost not to exceed $367,200.00 to be paid from accounts 2920-356.00-801.012 ($336,600) and 2920-663.07-801.001 ($30,600), to provide food services for the Genesee County Juvenile Justice Center secure detention, residential treatment, and day treatment programs, is approved (a copy of the memorandum request and supporting documentation being on file with the official records of the May 21, 2025 meeting of the Governmental Operations Committee of this Board), and the Chairperson of this Board is authorized to execute the amendment on behalf of Genesee County.