To: Martin L. Cousineau, Finance Committee Chairperson
From: Pamela Coleman, GCCARD Director
title
RE: Approval of a purchase order to US Foods for the fiscal year ending 2025, in an amount not to exceed $199,083.87, to provide for the purchase of food and supplies for Genesee County's Nutrition Services Program and Head Start Program; the cost of this purchase order will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
The Genesee County Community Action Resource Department (GCCARD) requests authorization from this Committee to approve a purchase order to US Foods for Fiscal Year (FY) 2024-25 not to exceed $199,083.87 with a recommendation of approval by the full Genesee County Board of Commissioners at their next regularly scheduled meeting.
BACKGROUND:
GCCARD’s Head Start program and Nutrition Services programs utilize US Foods to purchase food and supplies. This vendor is a member of the Omnia Partners, a consortium. This membership allows GCCARD to purchase food and kitchen supplies through this vendor at reduced pricing.
DISCUSSION:
This purchase order runs from October 1, 2024, to September 30, 2025, and is to be utilized by GCCARD’s Nutrition Services and Head Start programs to purchase food and supplies for FY 2024-25.
IMPACT ON HUMAN RESOURCES:
No impact on Human Resources
IMPACT ON BUDGET:
Funds for this purchase order for FY2024-25 will be available in fund numbers: 2801-698.03-763.000 for $2,350.00; Fund 2801-698.05-763.000 for $1,900.00; Fund 2809-698.05-763.000 for $750.00; Fund 2731-697.03-801.000 for $1,183.87; Fund 2731-697.14-762.000 for $11,700.00; Fund 2731-697.14-765.000 for $2,000.00; Fund 2731-697.15-762.000 for $55,000.00; Fund 2731-697.15-765.000 for $4,000.00; Fund 2731-697.16-762.000 for $9,000.00; Fund 2731-697.16-765.000 for $1,000.00; Fund 2733-697.15-762.000 for $90,000.00; Fund 2733-697.15-765.000 for $9,000.00; Fund 2736-697.28-762.000 for $10,000.00 and Fund 2736-697.28-765.000 for $1,200.00. No General Fund Dollars are being requested.
IMPACT ON FACILITIES:
No impact on Genesee County facilities.
IMPACT ON TECHNOLOGY:
No impact on Genesee County technology.
CONFORMITY TO COUNTY PRIORITIES:
This purchase order request conforms with Genesee County’s priority of Healthy, Livable & Safe Communities by ensuring access to needed food & kitchen supplies to service the residents of Genesee County with nutritious meals, giving needed nutrition to seniors and giving nutritious meals to children to give them the best possible start.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Director of the Genesee County Community Action Resource Department (GCCARD) to authorize an expenditure, in the form of a Purchase Order to US Foods to purchase food and supplies for GCCARD’s Nutrition Services Program and Head Start Program, in an amount not to exceed $199,083.87 to be paid from the following accounts: 2801-698.03-763.000 for $2,350.00; Fund 2801-698.05-763.000 for $1,900.00; Fund 2809-698.05-763.000 for $750.00; Fund 2731-697.03-801.000 for $1,183.87; Fund 2731-697.14-762.000 for $11,700.00; Fund 2731-697.14-765.000 for $2,000.00; Fund 2731-697.15-762.000 for $55,000.00; Fund 2731-697.15-765.000 for $4,000.00; Fund 2731-697.16-762.000 for $9,000.00; Fund 2731-697.16-765.000 for $1,000.00; Fund 2733-697.15-762.000 for $90,000.00; Fund 2733-697.15-765.000 for $9,000.00; Fund 2736-697.28-762.000 for $10,000.00, and Fund 2736-697.28-765.000 for $1,200.00, is approved (a copy of the memorandum request with supporting documents being on file with the official records of the September 11, 2024 meeting of the Finance Committee of this Board).