To: Martin L. Cousineau, Finance Committee Chairperson
From: Brian Hunter MD
title
RE: Approval of an agreement between Genesee County and Community Care Ambulance, in the amount not to exceed $27,000.00 for FY 24/25, to provide dispatching services to the Medical Examiner’s Office, the cost of this agreement will be paid from 1010-648.00-801.000
recommendation
BOARD ACTION REQUESTED:
Genesee County Medical Examiner’s Office requests authorization to enter into a one year contract, with 4 one year extensions with Community Care Ambulance from February 28th, 2024 to September 30, 2029, in the amount not to exceed $27,000.00 for FY 24/25, FY 25/26 not to exceed $30,000, FY 26/27 not to exceed $32,500, FY 27/28 not to exceed 34,700 and FY 28/29 not to exceed $38,500 the cost of this agreement will be paid from 1010-648.00-801.000. Funds for FY 24/25 are currently in our budget and a budget amendment is not necessary.
BACKGROUND:
The Medical Examiner’s Office is in the process of moving away from a third-party contractor for death scene investigations and making the investigators direct contractors for the County. The agreement with the third-party contractor for death scene investigators also had dispatching services included, now a standalone dispatch contract is needed. A request for proposal (RFP 24-419) properly submitted through the purchasing department for this service yielded two bids. After careful consideration we believe that the bid from Community Care Ambulance best aligns with our budget and needs.
DISCUSSION:
IMPACT ON HUMAN RESOURCES:
None
IMPACT ON BUDGET:
FY 24/25 - None (funds currently in budget), funding for FY 25/26, 26/27, 27/28, 28/29 are predicated on adoption of each budget year during the budget process.
IMPACT ON FACILITIES:
None
IMPACT ON TECHNOLOGY:
None
CONFORMITY TO COUNTY PRIORITIES:
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resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Medical Examiner to authorize entering into a professional services contract between Genesee County and Community Care Ambulance, whereby Community Care Ambulance will provide dispatching services for the Medical Examiner’s Office for the period commencing February 28, 2025, through September 30, 2029, in an amount not to exceed $27,000.00 for FY 24/25; in an amount not to exceed $30,000.00 for FY 25/26; in an amount not to exceed $32,500.00 for FY 26/27; in an amount not to exceed $34,700.00 for FY 27/28; and in an amount not to exceed $38,500.00 for FY 28/29, the cost of this agreement to be paid from account 1010-648.00-801.000 (Service Contract), is approved (a copy of the memorandum request and supporting documentation being on file with the official records of the February 5, 2025 meeting of the Finance Committee of this Board), and the Chairperson of this Board is authorized to execute the contract on behalf of Genesee County.