To: Brian K. Flewelling, Public Works Committee Chairperson
From: Michael Dawisha, CIO
title
RE: Approval of a request by Genesee County's IT Department to increase a purchase order, in an amount not to exceed $140,000.00 for a revised total of $250,000.00, to provide for the purchase of computer-related items; the cost of this increase will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
Approval to increase vendor spending from $110,000 to $250,000 to purchase computer-related items from CDW-G and Dell on behalf of County Departments, for fiscal year ending 2026
BACKGROUND:
The IT Department has a need to purchase various computer-related items in a timely manner for Genesee County departments. These purchases are made through OMNIA, Sourcewell, or other approved cooperative purchasing agreements, and the procurement of goods and services through a cooperative purchasing program is considered an open and fair process. Under Resolution 2025-2745, approval was given to increase vendor spending with CDW-G and Dell to $110,000.00.
DISCUSSION:
Under the recently approved Information Technology Procurement Review and Approval Policy, Resolution 2026-0292, all computer-related items are to be ordered and approved through the IT Department. With this new policy in place, IT has identified that CDW-G and Dell are expected to reach their previously approved vendor amounts within the next few weeks. Several items still need to be renewed or ordered, and new department requests continue to be submitted on a regular basis. This increase would also include the renewal of Adobe Acrobat Pro licenses, which is billed to the appropriate departments. The intent of this increase is to allow IT to continue processing department purchases that do not exceed $7,500 in aggregate spending with the vendors listed. The total vendor increase request is not to exceed $250,000.
IMPACT ON HUMAN RESOURCES:
There is no impact on Human Resources.
IMPACT ON BUDGET:
The total request is not to exceed $250,000 between CDW-G and Dell. Purchases would be subject to the requesting department having available budget funds for the purchase. This resolution would be utilized by the IT Department for department purchases that do not exceed $7,500 in aggregate spending with the vendors mentioned.
IMPACT ON FACILITIES:
There is no impact on Facilities.
IMPACT ON TECHNOLOGY:
Reviewed by IT.
CONFORMITY TO COUNTY PRIORITIES:
The purchase conforms to the County’s Long-Term Financial priority by utilizing cooperative buying agreements for computer-related items, which helps secure competitive pricing and control ongoing costs.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Chief Information Officer to authorize increasing vendor spending from $110,000.00 to $250,000.00 to purchase various computer-related items through CDW-G and Dell via purchase orders through the OMNIA, Sourcewell, or other cooperative agreements, subject to the requesting department having the available budget, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the July 15, 2026 meeting of the Public Works Committee of this Board).