To: Martin L. Cousineau, Finance Committee Chairperson
From: Derrick Jones, Purchasing Administrator
title
RE: Approval to issue a purchase order to MailRoom for the fiscal year ending 2026, in an amount not to exceed $341,602, to provide for mail services for all County departments.
recommendation
BOARD ACTION REQUESTED:
Approval of the issuance of a purchase order to the MailRoom for the fiscal year ending 2026, in an amount not to exceed $341,602.00 to provide postage and mailing services for the fiscal year.
BACKGROUND:
Fiscal Services is requesting to issue a purchase order(s) to the MailRoom in order to provide mail services for the fiscal year ending September 2026. This is continuation of services based on previous approval by the Board. The amounts requested is based on the department’s budget that were approved by the Board during the month of September. .
DISCUSSION:
N/A
IMPACT ON HUMAN RESOURCES:
N/A
IMPACT ON BUDGET:
Please see the attachment of the account numbers that are impacted by this request, plus 5% which has been calculated in the total amount.
IMPACT ON FACILITIES:
N/A
IMPACT ON TECHNOLOGY:
N/A
CONFORMITY TO COUNTY PRIORITIES:
A mechanism in which the County informs Constituents is by mail. The County utilizes a vendor to assure that all mail sent is in compliance with the Post Office’s requirements to receive bulk rates.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Purchasing Administrator to authorize an expenditure, in the form of purchase order(s), to the MailRoom Service Center for mail services for the FY25-26 fiscal year, in an amount not to exceed $341,602.00, is approved (a copy of the memorandum requested and supporting documentation being on file with the official records of the October 8, 2025 meeting of the Finance Committee of this Board).