To: Brian K. Flewelling, Public Works Committee Chairperson
From: Raymond Zanke, Director of Facilities and Operations
title
RE: Approval of a purchase order to Trane, in an amount not to exceed $60,000.00, to provide for the purchase of miscellaneous maintenance and HVAC supplies for the fiscal year ending 2027; the cost of this purchase order will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
Approval of a request by Facilities and Operations to increase allowable spending with Trane not to exceed $60,000.00 for FYE 2027
BACKGROUND:
Facilities and Operations staff maintain 22 sites throughout Genesee County.
Staff make repairs as needed and purchases supplies for projects and repairs for the various sites.
DISCUSSION:
Trane provides miscellaneous HVAC parts, our Animal Control location has a service contract with them and occasionally is called in to troubleshoot HVAC.
Purchases are made based on availability and cost.
IMPACT ON HUMAN RESOURCES:
None.
IMPACT ON BUDGET:
Funds will be paid out of accounts below depending on the need:
1010-265.00-763.000
1010-267.00-763.000
1010-309.00-763.000
1010-265.00-930.000
1010-267.00-930.000
1010-309.00-930.000
1010-351.00-931.000
2130-430.00-930.000
2827-699.54-930.000
2920-356.00-930.000
6610-234.00-779.000
6610-234.00-978.001
2132-801.00-763.000
2132-801.00-930.000
IMPACT ON FACILITIES:
Facilities and Operations will be able to continue to keep facilities operating and safe.
IMPACT ON TECHNOLOGY:
None.
CONFORMITY TO COUNTY PRIORITIES:
This will help facilities to provide a healthy, livable, & safe community by making sure we are able to keep our facilities running efficiently, providing safe working areas for employees and the public.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Director of Facilities and Operations to authorize increasing the allowable spend with Trane for FYE 2027, in an amount not to exceed $60,000.00 to be paid from accounts 1010-265.00-763.000, 1010-267.00-763.000, 1010-309.00-763.000, 1010-265.00-930.000, 1010-267.00-930.000, 1010-309.00-930.000, 1010-351.00-931.000, 2130-430.00-930.000, 2827-699.54-930.000, 2920-356.00-930.000, 6610-234.00-779.000, 6610-234.00-978.001, 2132-801.00-763.000, and 2132-801.00-930.000, for the purpose of purchasing miscellaneous HVAC parts, our Animal Control service contract, and service to troubleshoot HVAC issues, is approved (a copy of the memorandum request being on file with the official records of the September 16, 2026 meeting of the Public Works Committee of this Board).