To: Martin L. Cousineau, Finance Committee Chairperson
From: Pamela Coleman, Interim GCCARD Director
title
RE: Authorization of a Request to Approve a Purchase Order to Gordon Food Service Not to Exceed $1,745,000
recommendation
BOARD ACTION REQUESTED:
The Genesee County Community Action Resource Department (GCCARD) requests authorization from this Committee to approve a purchase to Gordon Food Service for budgeted food & kitchen supplies with a recommendation of approval by the full Genesee County Board of Commissioners at the next regularly scheduled meeting.
BACKGROUND:
The vendor is a member of the Hospital Purchasing Services (HPS), LLC, a consortium, a membership that allows GCCARD to purchase food and kitchen supplies through this vendor at reduced pricing. Nutrition Services has been utilizing this vendor for 40+ years. These are budgeted expenses in GCCARD’s approved FY 2023-2024 budget.
DISCUSSION:
This purchase order runs from October 1, 2023, to September 30, 2024, and is to be utilized by GCCARD’s Nutrition Services program. The expenses listed in this memorandum are available as per GCCARD’s approved Fiscal Year (FY) 2023-2024 budget.
IMPACT ON HUMAN RESOURCES:
None
IMPACT ON BUDGET:
Funds for this purchase order are available in following accounts: 2731-697.14-762.000 for $90,000; 2731-697.14-765.000 for $15,000; 2731-697.16-762.000 for $180,000; 2731-697.16-765.000 for $15,000; 2731-697.15-762.000 for $605,000; 2731-697.15-765.000 for $100,000; 2731-697.03-801.000 for $20,000; 2733-697.15-762.000 for $500,000; 2733-697.15-765.000 for $90,000; 2736-697.25-801.002 for $20,000; 2736-697.28-762.000 for $100,000; 2736-697.28-765.000 for $10,000.
IMPACT ON FACILITIES:
None
IMPACT ON TECHNOLOGY:
None
IMPACT ON INDIRECT COSTS:
None
CONFORMITY TO COUNTY PRIORITIES:
This purchase order request conforms with Genesee County’s priority of Healthy, Livable & Safe Communities by ensuring access to needed food & kitchen supplies to service the residents of Genesee County.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Interim Director of the Genesee County Community Action Resource Department (GCCARD) to authorize an expenditure, in the form of a Purchase Order, in the total amount not to exceed $1,745,000.00 to Gordon Food Service, for the purchase of reduced food and kitchen supplies by GCCARD’s Nutrition Services program, with funds available in the following fund numbers: 2731-697.14-762.000 for $90,000.00; 2731-697.14-765.000 for $15,000.00; 2731-697.16-762.000 for $180,000.00; 2731-697.16-765.000 for $15,000.00; 2731-697.15-762.000 for $605,000.00; 2731-697.15-765.000 for $100,000.00; 2731-697.03-801.000 for $20,000.00; 2733-697.15-762.000 for $500,000.00; 2733-697.15-765.000 for $90,000.00; 2736-697.25-801.002 for $20,000.00; 2736-697.28-762.000 for $100,000.00; and 2736-697.28-765.000 for $10,000.00 is approved (a copy of the memorandum request being on file with the official records of November 08, 2023, meeting of the Finance Committee of this Board).