To: Brian K. Flewelling, Public Works Committee Chairperson
From: Derek Bradshaw, Director
title
RE: Approval of a purchase order to Dell for the fiscal year ending 2026, in an amount not to exceed $28,000.00, to provide for the purchase of computers and equipment at Genesee County's Planning Department; the cost of this purchase will be paid from account 2320-701.00-980.000
recommendation
BOARD ACTION REQUESTED:
The Planning Commission is requesting approval to purchase thirteen computers and docking stations in an amount not to exceed $28,000. The equipment purchase will be paid under account 2320-701.00-980.000.
BACKGROUND:
The computers being purchased will replace machines that are now currently beyond their warranty period and in need of replacement. Traditionally, the Planning Commission replaces computers every 5 years using grant funding to pay for the equipment. The purchase request was quoted through the Genesee County IT department, following their approved cooperative purchasing process.
DISCUSSION:
Quotes were received through Omnia-National Cooperative Purchasing with quotes from Dell Computers, Connection, and CDW. The quote from Dell had the best pricing for the computers and associated equipment.
IMPACT ON HUMAN RESOURCES:
There will be no impact on Human Resources.
IMPACT ON BUDGET:
This is a budgeted expense and fully grant funded. Equipment is being purchased under OMNIA Cooperative Purchasing Alliance. The cost, not to exceed $28,000, will be paid from account 2320-701.00-980.000. The current vendor quote is $23,010, but market conditions remain uncertain and ongoing shortages of RAM and SSDs are contributing to continued price increases. The amount not to exceed provides a buffer to accommodate potential increases before purchase.
IMPACT ON FACILITIES:
There will be no impact on Facilities.
IMPACT ON TECHNOLOGY:
Receiving, setting up, and deploying each computer for Planning staff.
CONFORMITY TO COUNTY PRIORITIES:
The purchase conforms to the County’s long-term financial stability by following IT’s cooperative buying agreements for computer-related items, helping to control costs.
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Director of Planning to authorize an expenditure, in the form of a purchase order to Dell, to purchase 13 computers and 13 docking stations, at a total cost not to exceed $28,000 to be paid from account 2320-701.00-980.000, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the April 8, 2026 meeting of the Public Works Committee of this Board).