To: Ellen Ellenburg, Public Works Committee Chairperson
From: Patrick Linihan, Parks and Recreation Director
title
RE: Approval of a request to amend RES-2024-026 allowing for the purchase of a narrow-gauge tie crane to span two fiscal years; there is no change in cost
recommendation
BOARD ACTION REQUESTED:
Genesee County Parks and Recreation staff requests the approval to amend RES-2024-026, the expense to Delta Railroad Services, to be paid in fiscal year ending 2025.
BACKGROUND:
The Genesee County Board of Commissioners approved an expense to Delta Railroad Services, in the amount of $83,000.00, for the purchase of one (1) reconditioned narrow gauge tie crane for use at the Huckleberry Railroad.
A tie crane is used to move and handle railroad ties as an alternative to manually having to move individual ties. It can also be used to pick up debris along the tracks, such as logs and tree limbs. It also has the ability to excavate ditches.
DISCUSSION:
Sole Source. No other companies have the capability of narrow gauging the equipment.
$27,666.67 was paid in FYE 2024 by RES-2024-026.
$55,333.33 will be paid in FYE 2025.
IMPACT ON HUMAN RESOURCES:
None.
IMPACT ON BUDGET:
Budgeted expense to be paid from account 6665-000.00-156.000.
NO USE OF GENERAL FUND.
IMPACT ON FACILITIES:
None.
IMPACT ON TECHNOLOGY:
None.
CONFORMITY TO COUNTY PRIORITIES:
With limited outside resources to maintain historical equipment, it is imperative to secure necessary equipment to keep the Railroad maintained and running, and to ensure the safety of our equipment, visitors, and staff. With outside resources becoming more limited and obsolete, this purchase not only saves time and money seeking specialists in the field, but also invests in the staff and their ability to perform and share the knowledge to maintain our 100-year-old train.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Parks and Recreation Director to authorize amending RES-2024-026, said amendment being necessary to allow the remaining expense of $55,333.33 for Delta Railroad Services to provide one reconditioned narrow gauge tie crane for Huckleberry Railroad to be paid in FYE 2025 instead of FYE 2024, is approved (a copy of the memorandum request being on file with the official records of the December 4, 2024 meeting of the Public Works Committee of this Board).