To: Martin L. Cousineau, Finance Committee Chairperson
From: Michael Noonan, Deputy Director Facilities & Operations
title
RE: Approval of a request to establish, post, & hire one full time Administrative Secretary to be paid from account 1010-265.00-702.000 and related fringe accounts.
recommendation
BOARD ACTION REQUESTED:
Approval to upgrade the current Account Clerk position to an Administrative Secretary. The Account Clerk position is in the current approved General Fund budget.
BACKGROUND:
Upgrading the current Account Clerk position to an Administrative Secretary based on increased responsibilities and skillset needed to properly support the Facilities and Operations Director, staff, and computerized maintenance management software.
DISCUSSION:
The Administrative Secretary will be responsible for creating reports and tracking County assets, distributing work orders which is instrumental in Facilities and Operations workflow with the new computerized maintenance management software.
IMPACT ON HUMAN RESOURCES:
Human Resources will be responsible for posting and filling position.
IMPACT ON BUDGET:
The increase to the budget will be $11,161.00 at the top rate between the two positions.
IMPACT ON FACILITIES:
N/A
IMPACT ON TECHNOLOGY:
IT to set up required email or phone accounts.
CONFORMITY TO COUNTY PRIORITIES:
This conforms to Long Term Financial Stability as it supports the growing needs of the County and operations of the department to ensure data-based decision making and planning.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Deputy Director of Facilities and Operations to authorize establishing, posting, and filling one Administrative Secretary position, and eliminating one Account Clerk position, said new position requiring a budget increase of an additional $11,161.00 to be paid from account 1010-265.00-702.000 and related fringe benefit account, is approved (a copy of the memorandum request being on file with the official records of the February 7, 2024 meeting of the Public Works Committee of this Board), and the Chief Financial Officer is directed to record the attached budget adjustment.