To: Board of County Commissioners
From: Christopher R. Swanson, Sheriff
title
RE: Approval of a purchase order to Traumasoft, in the amount not to exceed $20,000.00, for new EPCR (electronic patient care report) software for use in the field across the Office of the Sheriff Genesee County Paramedics Division; the cost of this purchase will be paid from the accounts listed
recommendation
BOARD ACTION REQUESTED:
Approval of entering a PO to (new) vendor Traumasoft for the FY25/26 in the amount of $20,000.00 per provided Quote for the purchase of EPCR reporting software for our Genesee County Paramedics division to be paid from the following accounts: 2110-313.00-933.001 ($18,000.00) and 2110-313.00-801.000 ($2,000.00, one-time setup fee). No General Funds.
BACKGROUND:
Traumasoft is already being utilized across Emergency Medical Response departments throughout Genesee County; is already integrated with the Genesee County 911 CAD (Computer Aided Dispatch) software systems; which if approved will simplify the sharing of patient information between the GCOS Paramedics with other agencies and the hospitals; thus, the selection of this vendor by the Captain of the Paramedics.
DISCUSSION:
There are several other vendors who provide “ePCR reporting systems” that comply with the NEMSIS (National EMS Information System), some of which we currently use for purchase of medical supplies and services, however, each vendor has its own product* and is not a “universal reporting” system, per se. Traumasoft has already been set up and integrated with the reporting systems within Genesee County and Genesee County 911, the addition of this reporting software for our Medics will help reduce errors and expedite reporting time vs. the current reporting process and allow seamless transition of information sharing across other agencies and the hospitals. The program’s integrated Cardiac Monitor reporting system is already compatible with the GCOS Paramedics Stryker devices.
IMPACT ON HUMAN RESOURCES:
None
IMPACT ON BUDGET:
$20,000.00 total impact split between the following Annual Software and Professional Service Contracts accounts (Budget Amendment is attached): $18,000.00 from 2110-313.00-933.001 and $2,000.00 from 2110-313.00-801.000. If approved, the system’s annual renewal cost would be $18,000.00. Per the vendor, this would auto-renew unless we, the County, send communication notice of cancellation within a 30-day advance notice.
IMPACT ON FACILITIES:
None
IMPACT ON TECHNOLOGY:
IT will assist in the download/installment of the app on the Genesee County Paramedics assigned iPads for use in the field.
CONFORMITY TO COUNTY PRIORITIES:
Using technology already established and set up within Genesee County to facilitate emergency response and reporting for patient care by our Genesee County Office of the Sheriff Paramedics division; making communities safe.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Office of Genesee County Sheriff to authorize an expenditure, in the form of a purchase order to Traumasoft, for the purchase of a new ePCR Reporting system for the FY25/26, at a total cost not to exceed $20,000.00 to be paid from the following split accounts (software and contract services): 2110-313.00-933.001 ($18,000.00) and 2110-313.00-801.000 ($2,000.00), with no general funds being used, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the April 8, 2026 meeting of the Finance Committee of this Board), and the Chief Financial Officer is directed to record the attached budget amendment.