To: Brian K. Flewelling, Public Works Committee Chairperson
From: Michael Dawisha, CIO
title
RE: Approval of a purchase order to SHI International for the fiscal year ending 2026, in an amount not to exceed $75,000.00, to provide for the purchase of software systems and technology related items in various departments
recommendation
BOARD ACTION REQUESTED:
Approval of the request to increase SHI International vendor increase limit to $75,000
BACKGROUND:
The Genesee County Purchasing Policy requires additional permission to exceed the standard $30,000 threshold for vendors.
DISCUSSION:
IT is requesting a vendor increase to $75,000 for SHI International. SHI serves as a broker for several software systems and technology related items that cannot be purchased directly from the manufacturer. Few vendors can quote and price these software lines through cooperative buying agreements, and SHI is one of them. The increased limit will support departments when they request additional licenses as they hire staff or add new features such as security. Extra licenses can be added to our existing subscriptions through SHI, instead of processing multiple separate purchases with various vendors, which makes license management difficult.
IMPACT ON HUMAN RESOURCES:
There is no impact on Human Resources.
IMPACT ON BUDGET:
Vendor increase to $75,000 for multiple smaller purchases throughout the year. Purchases would be subject to departments having the available budget.
IMPACT ON FACILITIES:
There is no impact on Facilities.
IMPACT ON TECHNOLOGY:
Reviewed by IT.
CONFORMITY TO COUNTY PRIORITIES:
The increase conforms to the County’s long-term financial priority by utilizing cooperative buying agreements for computer-related items, which helps secure competitive pricings and control ongoing costs.
lution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Chief Information Officer to authorize an expenditure, in the form of purchase orders to SHI International, in a total amount not to exceed $75,000.00 for fiscal year 2025-2026, to purchase various computer-related items and software through the cooperative buying groups, subject to departments having the available budget, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the January 21, 2026 meeting of the Public Works Committee of this Board).