To: Dale K. Weighill, Community & Economic Development Committee Chairperson
From: Derek Bradshaw, Director
title
RE: Household Hazardous Waste Collection Services Contract
recommendation
BOARD ACTION REQUESTED:
GCMPC staff is recommending the Board of Commissioners approve the Household Hazardous Waste Collection Services Contract with ERG Environmental Services and for Board Chairperson Ellen Ellenburg to sign the contract. Staff is also requesting approval to create a purchase order for ERG in the amount of $128,000 for this activity.
BACKGROUND:
A request for proposals (RFP) was released on September 13th to solicit contractors to provide household hazardous waste (HHW) and electronics collection services at 2024 Recycle Day events. The RFP closed on October 18th and four proposals were received from the following companies: ERG Environmental Services, Republic Services, North Ward Environmental Services, and Clean Harbors Environmental Services. Proposals were reviewed, scored and staff is recommending to contract with ERG Environmental Services.
DISCUSSION:
GCMPC staff is recommending approval from the Community and Economic Development Committee to enter a contract with ERG Environmental Services to perform HHW and electronics collection services for one year per the attached contract. GCMPC is in the process of organizing four Recycle Day events in 2024, occurring once a month in May, June, July, and August, where HHW and electronics will be collected from 200 vehicles at each event. Specific details regarding the location and time of events will be finalized with ERG and the selected host location.
IMPACT ON HUMAN RESOURCES:
No impact on human resources.
IMPACT ON BUDGET:
This contract is funded by the Genesee County Solid Waste Ordinance (account # 2321-735.00-872.006). The contractor shall be paid $160.00 per car that is dropping off materials with a 200-car minimum charge required for each event.
IMPACT ON FACILITIES:
Recycle Day events are held in partnership with host locations throughout the county. Location to be determined.
IMPACT ON TECHNOLOGY:
No impact on technology.
CONFORMITY TO COUNTY PRIORITIES:
To meet Genesee County’s priority of healthy, livable, and safe communities, this contract will support up to four Recycle Day events in 2024 for the collection of household hazardous waste and electronics from residents. Proper disposal of these materials is crucial for safeguarding human health, protecting the environment, complying with regulations, and promoting sustainable practices. It is an integral part of responsible waste management and contributes to the overall well-being of communities and the ecosystem.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Director of Planning to authorize entering into a Household Hazardous Waste Collection Services contract between Genese County and ERG Environmental Services commencing January 25, 2024, through January 24, 2025, said contract being funded by the Genesee County Solid Waste Ordinance account number 2321-735.00-872.006 at a cost of $160.00 per car, with a 200-car minimum, and to further authorize creating any needed Purchase Orders in the amount of $128,000.00, is approved (a copy of the memorandum request and supporting documentation being on file with the official records of the January 17, 2024 meeting of the Community and Economic Development Committee of this Board), and the Chairperson of this Board is authorized to execute the contract on behalf of Genesee County.