To: Delrico J. Loyd, Governmental Operations Committee Chairperson
From: Christopher R. Swanson, Sheriff
title
RE: Approval of purchase orders to Motorola, in an amount no to exceed $28,125.00, for the annual subscription service renewals for April 18, 2027 through April 18, 2028 and April 18, 2028 through April 17, 2029; to be paid from the listed accounts
recommendation
BOARD ACTION REQUESTED:
Approval to pay (upon receipt of invoices) years 4 & 5 of the Motorola service contract and subscription for 4RE (x)40 in-car dash camera and video systems cloud manager for the periods 4/18/27-4/17/28 and 4/18/28-4/17/29 to be split 60% 40% between Investigations (DB) and Medics accounts: 1010-310.00-801.000 and 2110-313.00-801.000 upon receipt of renewal invoices; NTE a combined total of $28,125.00 per provided Quote-3575804
BACKGROUND:
Motorola falls under the MiDeal State of Michigan Procurement (DTMB) and currently holds the following contract number: MA190000001544 which has an initial expiration date of 12/31/2029 and the initial effective date of said contract is 10/1/2019. <https://www.michigan.gov/dtmb//media/Project/Websites/dtmb/Procurement/Contracts/MiDEAL-Media/001/190000001544.pdf>. Recent RES-2026-0412 provided paying year 3 of 5 authorization.
DISCUSSION:
Motorola has issued QUOTE-3575804; for 4RE (x40) Licensing Years 4 & 5 with a pro-rated pricing reflective of this subscription contract being co-termed with the existing/active 10 M500s (dash cams) Subscription USS102550412; Prorated subscription pricing is based on co-term end date: 04-17-2029. Per contract language, as with most of the County (annual renewing) services, if the vendor is notified within 30 days of an upcoming (auto-renewal) service may be cancelled and contract terminated as agreed upon by both parties. Upon receipt of renewal invoices for each year, a relative fiscal year split will be completed to allocate the costs across fiscal years. (4/18/2027-4/17/2028 and 4/18/2028-4/17/2029; respectively)
IMPACT ON HUMAN RESOURCES:
N/A
IMPACT ON BUDGET:
Currently there is no impact to FY25/26 budget, but it will be split 60% 40% between Investigations (DB) and Medics accounts: 1010-310.00-801.000 and 2110-313.00-801.000 upon receipt of renewal invoices NTE a combined total of $28,125.00 per provided Quote-3575804 (affecting FY26/27 and FY27/28;FY split worksheets have been attached for illustration and future budgeting purposes)
IMPACT ON FACILITIES:
N/A
IMPACT ON TECHNOLOGY:
N/A
CONFORMITY TO COUNTY PRIORITIES:
This PO request aligns with the county priorities by helping to provide a safer community and creating a healthier and safer community.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Office of Genesee County Sheriff to authorize an expenditure, in the form of purchase orders to Motorola upon invoicing, for the annual subscription service renewals for the two separate periods commencing April 18, 2027, through April 17, 2028, and April 18, 2028 through April 17, 2029, at a combined cost not to exceed $28,125.00 to be paid from accounts 1010-310.00-801.000 and 2110-313.00-801.000, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the September 16, 2026 meeting of the Governmental Operations Committee of this Board).