To: Charles Winfrey, Human Services Committee Chairperson
From: Pamela Coleman, GCCARD Director
title
RE: Approval of a request to enter into a Food Service Contract with Grand Blanc Community Schools for 2025-2026 in an amount not to exceed $68,608.20
recommendation
BOARD ACTION REQUESTED:
The Genesee County Community Action Resource Department (GCCARD) requests authorization from this committee to enter into a food service contract between Grand Blanc Community Schools and Genesee County in an amount not to exceed $68,608.20 from September 1, 2025, through August 31, 2026, with a recommendation of approval by the full Genesee County Board of Commissioners at their next regularly scheduled meeting.
BACKGROUND:
The cost of the contract is based on the actual number of breakfasts, lunches, snacks and adult meals ordered per day, times the Child and Adult Care Food Program reimbursement (lunch $4.91 per meal, breakfast $2.46 per meal and snack $1.26 per meal) an amount not to exceed $68,608.20. The Grand Blanc Community Schools food contract is to provide meals to the Head Start programs operated in their own school building.
DISCUSSION:
GCCARD requests authorization to enter into a food service contract in an amount not to exceed $68,608.20 to provide meals to Grand Blanc Community Schools Head Start classrooms for the 2025-2026 school year.
IMPACT ON HUMAN RESOURCES:
There will be no impact on Human Resources.
IMPACT ON BUDGET:
The costs are split up according to the county fiscal year and grant year as follows: Fund# 2801-698.03-801.012 (Sept. 2025-$4,504.86, Oct. 2025-June 2026-$40,543.74, July 2026-August 2026-$9,009.72), Fund# 2801-698.03-801.051 (Sept. 2025-$640.75, Oct. 2025-June 2026-$5,766.75, July 2026-August 2026-$1,281.50), Fund# 2727-698.03-801.012 (Sept. 2025-$500.54), Fund# 2727-698.03-801.051 (Sept. 2025-$71.20), Fund# 2727-698.03-801.012 (Oct. 2025-August 2026-$5,505.94), and Fund# 2727-698.03-801.051 (Oct. 2025-August 2026-$783.20). No general fund dollars are being requested.
IMPACT ON FACILITIES:
There will be no impact on facilities.
IMPACT ON TECHNOLOGY:
There will be no impact on technology.
CONFORMITY TO COUNTY PRIORITIES:
This memorandum conforms to Genesee County’s priorities of Healthy, Livable and Safe Communities and Community Growth by providing children in the Head Start program nutritious meals to give them the best possible start.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Director of the Genesee County Community Action Resource Department (“GCCARD”) to authorize entering into the Food Service Contract between Genesee County and Grand Blanc Community Schools, whereby the school will provide breakfast, lunch, and snacks to the Head Start program operating within the school, at a total cost not to exceed $68,608.20 for the period commencing September 1, 2025, through August 31, 2026, split up according to the county fiscal year and grant year in accounts: #2801-698.03-801.012 (Sept. 2025 - $4,504.86, Oct. 2025 – June 2026 - $40,543.74, July 2026 – August 2026 - $9,009.72); #2801-698.03-801.051 (Sept. 2025 - $640.75, Oct. 2025 – June 2026 - $5,766.75, July 2026 – August 2026 - $1,281.50); #2727-698.03-801.012 (Sept. 2025 - $500.54); #2727-698.03-801.051 (Sept. 2025 - $71.20); #2727-698.03-801.012 (Oct. 2025 – August 2026 - $5,505.94); and #2727-698.03-801.051 (Oct. 2025 – August 2026 - $783.20), is approved (a copy of the memorandum request, contract, and supporting documents being on file with the official records of the September 17, 2025 meeting of the Human Services Committee of this Board), and the Chairperson of this Board is authorized to execute the contract on behalf of Genesee County.