To: Delrico J. Loyd, Governmental Operations Committee Chairperson
From: Barbara A. Menear, Circuit Court Administrator
title
RE: Approve an agreement between Genesee County and Tyler Technologies, in an amount not to exceed $54,808.00, to provide jury management software; the cost of this agreement will be paid from account 1010-283.00-933.001
recommendation
BOARD ACTION REQUESTED:
Approve an agreement to extend the existing contract with Tyler Technologies, Inc. to provide jury software
BACKGROUND:
Tyler Technologies, Inc. is the provider of the jury management system currently used by the District, Probate and Circuit Courts for Genesee County.
It is a multi-function software application that is used to:
Ø summons jurors for service within established jury terms
Ø provide an automated check in and payment process
Ø permit text/email for timely notification of change in report date or time
The courteous interaction with residents required by a court order to appear for jury duty is a core value for courts.
DISCUSSION:
The most recent improvements to the legacy system of Tyler include:
• design updates for easier navigation for the responding juror and court staff
• partially completed juror questionaries can be saved for later submission
• a one-step deferral request may be completed by uploading medical documentation
St. Clair, Oakland and Macomb are the other larger state courts using Tyler. All of these courts have migrated to the newest version with very positive reviews.
The jury software is not on the county network. It is hosted by the vendor. The Court IT Director and the Jury Supervisor are constituents of the team that manage the application.
IMPACT ON HUMAN RESOURCES:
None
IMPACT ON BUDGET:
Tyler is a member of a national cooperative called Sourcewell, which provides the opportunity for a 10% discount to registered units of government. Genesee County is registered on Sourcewell. The court budgeted for the jury management software in the FY2627 budget. The account number is 1010-283.00-933.001.
(See the Software as a Service Agreement (SaaS) Exhibit A-Investment Summary page 2)
IMPACT ON FACILITIES:
None
IMPACT ON TECHNOLOGY:
None
CONFORMITY TO COUNTY PRIORITIES:
Jury trials are an essential, constitutionally mandated court function.
resolution
TO THE HONORABLE CHAIRPERSON AND MEMBERS OF THE GENESEE COUNTY BOARD OF COMMISSIONERS, GENESEE COUNTY, MICHIGAN
LADIES AND GENTLEMEN:
BE IT RESOLVED, by this Board of County Commissioners of Genesee County, Michigan, that the request by the Circuit Court Administrator to authorize extending the Software as a Service Agreement (SaaS) contract between Genesee County and Tyler Technologies, whereby the contractor will be providing jury software for the District, Circuit, and Probate Courts, for a three-year term commencing June 30, 2026, through June 29, 2029, at a cost to the County not to exceed $54,808.00 for the first year, to be paid from account 1010-283.00-933.001, with the second year cost not to exceed $63,376.00, and the final year cost not to exceed $72,085.00, is approved (a copy of the memorandum request and supporting documents being on file with the official records of the June 10, 2026 meeting of the Governmental Operations Committee of this Board), and the Chairperson of this Board is authorized to execute the contract on behalf of Genesee County.